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Cumulus Entry and Workgroup Upgrade Modules

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• Extended Permissions.
• Roles & Extended LDAP.
• Extended Categories.
• Oracle Connectivity.
• Autocataloging via AXR.
• Large Catalog Support.

Extended Permissions

Extended Permissions are user permissions that change based on dynamic circumstances, such as workflow approvals or embargo dates.

Rules-based permissions offer a modern approach to access control that’s unique to Cumulus. Catalog Live Filtering enables you to define rules that Cumulus can use to determine when a user should have access to a specific asset record or category. Catalog Live Filtering also enables you to secure the files of one client from another, hide production files from sales personnel, show a director only files that need approval, and much more.

With permissions for individual asset records and categories, you can define user permissions on a per-asset or per-category basis in addition to the catalog-level permissions standard in Cumulus Entry and Workgroup. A granular permissions model like this enables you to easily grant and revoke permissions at any time, including asset access, editing, checkout and more. Permission templates make it easy to standardize permissions settings to ensure consistency.

Metadata field editing permissions helps ensure metadata accuracy by restricting editing to only authorized individuals. Even better, edit restrictions can turn a simple check box into a virtual digital signature, because you know only your CEO, art director or other authorized individual had access.

Configuring rules in Cumulus is easy, using drop-down menus (left). This rule releases assets only if the art director and editor have approved them, and if their distribution has not been stopped for any reason. If any of these conditions isn’t true, the asset is not available. Limit field access to only certain users for “digital signature” accountability.

Roles & Extended LDAP

Using the Roles & Extended LDAP module, you can set permissions for entire groups of users at once, based on the roles they play in your organization. When added to a role, users immediately inherit all permissions assigned to the role. If removed from the group, those added permissions are gone. Setting up new accounts is a snap, and removing access for ex-employees or temporary workers is quick and safe.

Your LDAP user accounts and roles can be used by Cumulus, so you don’t need to manage user information on two systems. Just add a role that corresponds to one of your LDAP roles, and assign some permissions. All users already in the LDAP role gain access to Cumulus based on the permissions you’ve defined.

You can also access all LDAP fields from within Cumulus. So whatever information you track in your LDAP system becomes accessible from Cumulus, and even add-on products. Want to add the phone number or email address of the cataloging user to an asset record? No problem. Need to grab the address information for a customer placing an order? All that information becomes available.

Extended Categories

At the top of your Cumulus Entry or Workgroup category tree are tabs for Categories, Keywords and Sources. Using the Extended Categories module, you can change these categories and add as many more as you need. This enables you to define category structures that make sense for you organization.

Behind all Cumulus categories are metadata, just like you have in your asset records. Define as many category metadata fields as you need. The Extended Categories module enables users to easily search category metadata to find any categories. Once you’ve found a project category, all assets assigned to that project are just a double-click away.

Create as many custom category trees as you need. Change them at any time, and even reserve specific trees for specific users or groups.

Oracle Connectivity

Organizations that need to get their Cumulus metadata into their Oracle systems are in luck.

Whether for secure, off-site metadata backups, or just querying Cumulus metadata from within Oracle, the Oracle Connectivity module makes Cumulus-to-Oracle mirroring easy, fast, reliable—and without a single line of code. Even better, Cumulus catalogs can be rebuilt from Oracle mirrors if ever needed.

Setting up an Oracle mirror is simple in Cumulus. Permissions determine which users have access to configuration options, so your setup is safe.

Autocataloging via AXR

Autocataloging via AXR enables Cumulus to automatically catalog files referenced by your presentations, layouts, and more.

Whether it be InDesign, Quark, PowerPoint presentations, or more, it happens all the time—designers link external files and then forget to catalog those files along with the layout or presentation. With the Autocataloging via AXR module, your catalogs can stay in sync with your file servers, because Cumulus automatically catalogs all linked or referenced files it finds in supported file formats.

When this QuarkXPress layout was cataloged, all referenced images it contains were cataloged and linked automatically.

Autocataloging via AXR provides support for:

Large Catalog Support

Cumulus catalogs that contain up to one terabyte (1 TB) of metadata are possible with this module, enabling you to catalog beautiful, preview-worthy thumbnails, or gather massive metadata sets, all into a single catalog. Keeping in mind, this is the size of metadata only—asset collections can be any size.

Using large catalogs, you can have Cumulus generate and store massive thumbnails for your assets. This provides users with immediate, scrollable previews of entire asset collections at once. Notice how the thumbnail size slider here isn’t even half way up to the largest display size available!

Take advantage of audio annotations, or let Cumulus index the entire text contents of files like, Word, PDF, PowerPoint, InDesign, etc. into searchable metadata you can find any time you need.

Plus, you can update catalogs with gorgeous, high-resolution thumbnail images that offer virtually instant previews—an especially useful option for Web users. Thanks to the power of the metadata-optimized Cumulus search engine, you don’t need to worry about slowing down your system, no matter how much metadata you manage.