Email Cataloger
by Canto
Benefits
- Anyone can safely and easily get files into Cumulus.
- Increase your Cumulus ROI by increasing system usage.
- Accept and manage public submissions.
- Comply with email archiving regulations.
- No additional user licenses required.
Features
- Works on all Cumulus platforms.
- Unlimited email accounts.
- Uses standard POP3 accounts.
- No IT involvement required.
- Absolute network security.
The Cumulus Email Cataloger makes cataloging assets even easier, and allows anyone with an email account to contribute to your Cumulus library.
Cumulus 8 can check a standard POP3 email account and retrieve and catalog any email it finds. Email text is extracted into an asset record, and all attachments are cataloged and linked to the email record. Even better, metadata is extracted from attachments, including the full text of PDFs, Word docs and more—and it’s all searchable!
Email Cataloger is a secure way for people outside your organization and network to get assets into your catalog. Remote users outside your network can easily catalog without a Cumulus license or technical training. For example, a Real Estate agent at a property site can email photos from their phone to the Cumulus catalog in the office. Or, if you have an email-enabled copy/fax machine, you now have an easy way to have all your important copies, faxes, and scans cataloged into Cumulus 8 automatically!
Use as many different email address as you need—Email Cataloging can treat the email at each address differently, with regard to routing, notifications, etc. Have one account set up for remote employees to add to the catalogs involved in their workflow, and another to allow outside clients to contribute their documents for internal reference.
Realtors, insurance adjusters, or anyone else who works in the field can now get photos into Cumulus right from the spot the photo was taken. Coworkers can make immediate use of the assets you provide, so there’s no need for your to rush back to the office.
If regulations require your organization to archive inbound and outbound email, Cumulus Email Cataloging makes compliance easy. Sender, recipient and CC addresses, email text and attachments are all cataloged into a searchable archive.
The Email Cataloging add-on also enables you to perform automatic cataloging from locations on your network. So, drop folders are easy to configure, and you can even catalog files uploaded to your ftp and Web servers.
