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Choosing the right one can mean the difference between long-term productivity and disruptive frustration.","Today’s workplace is increasingly defined by hybrid environments that allow organizations to draw upon talent far beyond their local market. Employees are often incorporated into distributed teams that include members from many different physical locations. In many cases, these teams even cross state and national boundaries to create a truly diverse collection of talent dedicated […]","Today’s workplace is increasingly defined by hybrid environments that allow organizations to draw upon talent far beyond their local market....","\u003Cp class=\"wp-block-paragraph\">Today’s workplace is increasingly defined by hybrid environments that allow organizations to draw upon talent far beyond their local market. Employees are often incorporated into distributed teams that include members from many different physical locations. In many cases, these teams even cross state and national boundaries to create a truly diverse collection of talent dedicated to a common goal.\u003C\u002Fp>\u003Cp class=\"wp-block-paragraph\">Distributed teams are made possible by \u003Ca href=\"\u002Fblog\u002Fhow-dam-transform-brand-storytelling\u002F\">innovations in technology\u003C\u002Fa> that allow their members to share resources and collaborate without having to be in the same physical location. While there are many collaboration tools available, matching the right software to the group’s needs can mean the difference between long-term productivity and disruptive frustration.\u003C\u002Fp>\u003Ch2 class=\"wp-block-heading\" id=\"toc-1--unique-challenges-of-distributed-teams\">Unique challenges of distributed teams\u003C\u002Fh2>\u003Cp class=\"wp-block-paragraph\">Whether a distributed team is part of a hybrid workforce or completely virtual, they face several unique challenges compared to in-person teams when it comes to working collaboratively. Communication, for instance, needs to be much more thorough and deliberate. Instructions and expectations cannot be left vague because it might not be possible to get more detail quickly, especially if team members are separated by time zones. While hybrid and virtual teams often have many communications channels available (such as email, messaging applications, or task management software), everyone may not use them the same way, making it easy to miss important details.\u003C\u002Fp>\u003Cp class=\"wp-block-paragraph\">As a result of communication challenges, many remote employees end up working in isolation rather than spending collaborating with fellow team members. While this may seem like a good solution from an individual standpoint, it prevents teams from reaching their full potential because a lot of work ends up being done (or redone) more than once. Even if redundancies are kept to a minimum, the final deliverable often ends up feeling like something that was cobbled together from several disparate sources rather than standing as a singular, coherent project.\u003C\u002Fp>\u003Cfigure class=\"wp-block-image aligncenter\">\u003Cimg loading=\"lazy\" decoding=\"async\" width=\"600\" height=\"389\" src=\"\u002Fcdn\u002Fen\u002F2021\u002F12\u002F19184904\u002Fbridge-hybrid-gap_1.jpg\" alt=\"Search result gallery for editorial photos in Canto.\" class=\"wp-image-59750\" srcset=\"\u002Fcdn\u002Fen\u002F2021\u002F12\u002F19184904\u002Fbridge-hybrid-gap_1.jpg 600w, \u002Fcdn\u002Fen\u002F2021\u002F12\u002F19184904\u002Fbridge-hybrid-gap_1-450x292.jpg 450w\" \u002F>\u003C\u002Ffigure>\u003Ch2 class=\"wp-block-heading\" id=\"toc-2--four-common-productivity-challenges-with-collaboration-tools\">Four common productivity challenges with collaboration tools\u003C\u002Fh2>\u003Cp class=\"wp-block-paragraph\">Although distributed teams allow organizations to leverage talent from around the world, bringing those people together in a productive virtual environment can be difficult without \u003Ca href=\"\u002Fblog\u002Fwhy-digital-asset-management-is-important-for-your-2022-budget\u002F\">the right software tools\u003C\u002Fa> in place. These tools should help teams overcome the common problems associated with hybrid and remote work. Unfortunately, organizations sometimes try to get by with using applications for tasks and processes they’re \u003Ca href=\"\u002Febooks\u002F6-reasons-marketing-professionals-leave-box-for-dam\u002F\">not really designed to handle\u003C\u002Fa>. This ends up leading to wasted time and frustration as employees continually try to force a square peg into a round hole.\u003C\u002Fp>\u003Cp class=\"wp-block-paragraph\">Here are four challenges that are often made worse by having the wrong collaboration tools in place:\u003C\u002Fp>\u003Ch3 class=\"wp-block-heading\">1. Confusion\u003C\u002Fh3>\u003Cp class=\"wp-block-paragraph\">Productivity and efficiency are heavily dependent upon employees knowing what to do and how to access the resources they need to carry out their responsibilities. When software tools make it difficult to locate those resources, people end up spending valuable time searching for what they need rather than doing productive work. Anyone who has spent hours (or \u003Ca href=\"\u002Fblog\u002Fcontent-chaos-poll\u002F\">even longer\u003C\u002Fa>) sifting through various Google Drive or Sharepoint folders in search of a digital asset they need knows just how much of an impact confusion can have on efficient collaboration.\u003C\u002Fp>\u003Ch3 class=\"wp-block-heading\">2. Workflow disruption\u003C\u002Fh3>\u003Cp class=\"wp-block-paragraph\">Good collaboration tools make it easy for employees to manage tasks within a single workflow, which reduces the amount of time spent shifting resources between applications. As more people become involved in a task, preserving a streamlined workflow becomes even more important. When team members have to constantly move assets between applications and pull them from various storage locations, there’s a greater chance of something going wrong, whether it’s a file being misplaced or a key task being overlooked and uncompleted. In addition to creating more confusion, workflow disruption also makes it difficult to maintain a single source of truth for assets.\u003C\u002Fp>\u003Cfigure class=\"wp-block-image aligncenter\">\u003Cimg loading=\"lazy\" decoding=\"async\" width=\"600\" height=\"389\" src=\"\u002Fcdn\u002Fen\u002F2021\u002F12\u002F19184904\u002Fbridge-hybrid-gap_2.jpg\" alt=\"Editorial photo of a model with version history in digital asset management tool.\" class=\"wp-image-59751\" srcset=\"\u002Fcdn\u002Fen\u002F2021\u002F12\u002F19184904\u002Fbridge-hybrid-gap_2.jpg 600w, \u002Fcdn\u002Fen\u002F2021\u002F12\u002F19184904\u002Fbridge-hybrid-gap_2-450x292.jpg 450w\" \u002F>\u003C\u002Ffigure>\u003Ch3 class=\"wp-block-heading\">3. Version control\u003C\u002Fh3>\u003Cp class=\"wp-block-paragraph\">One of the greatest challenges with collaboration has always been version control. When multiple people are working on a single project, it’s vital that everyone knows which version of an asset is the most up to date. While \u003Ca href=\"\u002Fblog\u002Fchoosing-saas-as-media-library\u002F\">cloud applications\u003C\u002Fa> have made this somewhat easier by mostly eliminating local file storage, they can actually make the problem worse if it’s hard to manage or work with assets within the platform. This encourages people to create their own workarounds and processes, such as making copies of files and sharing them over separate different platforms.\u003C\u002Fp>\u003Ch3 class=\"wp-block-heading\">4. Security\u003C\u002Fh3>\u003Cp class=\"wp-block-paragraph\">In addition to undermining productivity, poor collaboration tools also create a host of security risks. When software tools make it difficult to complete routine tasks, most people respond by developing their own system of doing things. Unfortunately, removing assets and work processes from an application exposes them to an open and potentially compromised environment. If someone were to download a copy of an asset to a device that’s been infected with malware, that file could easily serve as a vector for a costly security breach the moment it’s uploaded again or sent to another team member.\u003C\u002Fp>\u003Ch2 class=\"wp-block-heading\" id=\"toc-3--strengthening-productivity-with-dam-software\">Strengthening productivity with DAM software\u003C\u002Fh2>\u003Cp class=\"wp-block-paragraph\">Distributed teams that work heavily with digital media assets, such as high-resolution images, audio files, and video, can avoid these productivity challenges by implementing a \u003Ca href=\"\u002Fdigital-asset-management\u002F\">digital asset management (DAM) solution\u003C\u002Fa> that’s designed for their specific workflow and collaboration needs. Unlike most asset management systems, DAM software was created with visual assets in mind so that collaborative teams can locate and access the resources they need quickly and seamlessly integrate them into a workflow.\u003C\u002Fp>\u003Cp class=\"wp-block-paragraph\">With \u003Ca href=\"\u002Ffeatures\u002Forganize-search\u002F\">Canto’s DAM solution\u003C\u002Fa>, for example, organizations can set up dedicated portals for sharing assets among distributed teams and various stakeholders. Powerful organization features make it easy to search for content, while extensive integrations eliminate the cumbersome process of transferring files from one application to another. Since assets remain stored in the Canto platform, it’s much easier to maintain strict version controls and keep sensitive data secure.\u003C\u002Fp>\u003Cp class=\"wp-block-paragraph\">To learn more about how Canto’s innovative DAM solution can help your distributed teams enhance their productivity and spend more time creating innovative content that builds your brand, \u003Ca href=\"\u002Fsignup\u002F\">sign up today for a free trial\u003C\u002Fa>.\u003C\u002Fp>",5,{"url":36,"url_md":37,"alt":38,"height":39,"width":40},"https:\u002F\u002Fwww.canto.com\u002Fcdn\u002Fen\u002F2021\u002F12\u002F19184903\u002Fbridge-hybrid-gap_feature.jpg","https:\u002F\u002Fwww.canto.com\u002Fcdn\u002Fen\u002F2021\u002F12\u002F19184903\u002Fbridge-hybrid-gap_feature-450x263.jpg","Editorial photo enhanced with metadata, approval status and collaboration comments.",700,1200,[42],{"id":43,"slug":43,"title":44,"path":45},"industry-insights","Industry insights","\u002Fpost-category\u002Findustry-insights\u002F",[47,54,61],{"featuredImage":48,"postId":49,"slug":50,"title":51,"description":52,"path":53},"https:\u002F\u002Fwww.canto.com\u002Fcdn\u002Fen\u002F2019\u002F06\u002F19194728\u002FScreenshot-2019-06-23-at-21.48.25-450x211.png",27829,"insights-from-eu-wordcamp","3 insights from EU WordCamp 2019","EU WordCamp 2019, or WCEU 2019, took place at the Estrel hotel in Berlin June 21-22. Here are three things you can learn from the event.","\u002Fblog\u002Finsights-from-eu-wordcamp\u002F",{"featuredImage":55,"postId":56,"slug":57,"title":58,"description":59,"path":60},"https:\u002F\u002Fwww.canto.com\u002Fcdn\u002Fen\u002F2022\u002F07\u002F19184612\u002Fcreative-operations-feature-450x263.jpg",61304,"how-to-embrace-a-creative-operations-mindset","Creative operations management: How to build a scalable creative workflow","Creative operations meshes project management with creativity. It keeps team workflows organized, timely, and efficient at managing digital assets.","\u002Fblog\u002Fhow-to-embrace-a-creative-operations-mindset\u002F",{"featuredImage":62,"postId":63,"slug":64,"title":65,"description":66,"path":67},"https:\u002F\u002Fwww.canto.com\u002Fcdn\u002Fen\u002F2021\u002F02\u002F19185751\u002FPortal-feature_3-450x263.jpg",53897,"portals-3-tips-to-make-your-public-content-shine","Portals – 3 tips to make your public content shine","Portals give you control of how the public markets your brand logos and content. Here are three top tips.","\u002Fblog\u002Fportals-3-tips-to-make-your-public-content-shine\u002F",{"left":4,"top":4,"width":5,"height":5,"rotate":4,"vFlip":6,"hFlip":6,"body":69},"\u003Cpath fill=\"currentColor\" d=\"M9.175 10.825Q8 9.65 8 8t1.175-2.825T12 4t2.825 1.175T16 8t-1.175 2.825T12 12t-2.825-1.175M4 20v-2.8q0-.85.438-1.562T5.6 14.55q1.55-.775 3.15-1.162T12 13t3.25.388t3.15 1.162q.725.375 1.163 1.088T20 17.2V20zm2-2h12v-.8q0-.275-.137-.5t-.363-.35q-1.35-.675-2.725-1.012T12 15t-2.775.338T6.5 16.35q-.225.125-.363.35T6 17.2zm7.413-8.587Q14 8.825 14 8t-.587-1.412T12 6t-1.412.588T10 8t.588 1.413T12 10t1.413-.587M12 18\"\u002F>",{"left":4,"top":4,"width":5,"height":5,"rotate":4,"vFlip":6,"hFlip":6,"body":71},"\u003Cpath fill=\"currentColor\" d=\"M12 14q-.425 0-.712-.288T11 13t.288-.712T12 12t.713.288T13 13t-.288.713T12 14m-4.712-.288Q7 13.426 7 13t.288-.712T8 12t.713.288T9 13t-.288.713T8 14t-.712-.288M16 14q-.425 0-.712-.288T15 13t.288-.712T16 12t.713.288T17 13t-.288.713T16 14m-4 4q-.425 0-.712-.288T11 17t.288-.712T12 16t.713.288T13 17t-.288.713T12 18m-4.712-.288Q7 17.426 7 17t.288-.712T8 16t.713.288T9 17t-.288.713T8 18t-.712-.288M16 18q-.425 0-.712-.288T15 17t.288-.712T16 16t.713.288T17 17t-.288.713T16 18M5 22q-.825 0-1.412-.587T3 20V6q0-.825.588-1.412T5 4h1V2h2v2h8V2h2v2h1q.825 0 1.413.588T21 6v14q0 .825-.587 1.413T19 22zm0-2h14V10H5z\"\u002F>",{"left":4,"top":4,"width":5,"height":5,"rotate":4,"vFlip":6,"hFlip":6,"body":73},"\u003Cpath fill=\"currentColor\" d=\"M12 20a8 8 0 0 0 8-8a8 8 0 0 0-8-8a8 8 0 0 0-8 8a8 8 0 0 0 8 8m0-18a10 10 0 0 1 10 10a10 10 0 0 1-10 10C6.47 22 2 17.5 2 12A10 10 0 0 1 12 2m.5 5v5.25l4.5 2.67l-.75 1.23L11 13V7z\"\u002F>",1789102903547]