[{"data":1,"prerenderedAt":75},["ShallowReactive",2],{"i-material-symbols:language":3,"i-material-symbols:person":8,"i-mdi:instagram":10,"i-mdi:youtube":12,"i-ri:linkedin-fill":14,"i-ri:twitter-x-line":16,"i-ri:facebook-fill":18,"post-digital-asset-management-rfp":20,"i-material-symbols:person-outline":69,"i-material-symbols:calendar-month":71,"i-mdi:schedule":73},{"left":4,"top":4,"width":5,"height":5,"rotate":4,"vFlip":6,"hFlip":6,"body":7},0,24,false,"\u003Cpath fill=\"currentColor\" d=\"M8.125 21.213q-1.825-.788-3.187-2.15t-2.15-3.188T2 11.988t.788-3.875t2.15-3.175t3.187-2.15T12.013 2t3.875.788t3.175 2.15t2.15 3.175t.787 3.875t-.787 3.887t-2.15 3.188t-3.175 2.15t-3.875.787t-3.888-.787M12 19.95q.65-.9 1.125-1.875T13.9 16h-3.8q.3 1.1.775 2.075T12 19.95m-2.6-.4q-.45-.825-.787-1.713T8.05 16H5.1q.725 1.25 1.813 2.175T9.4 19.55m5.2 0q1.4-.45 2.488-1.375T18.9 16h-2.95q-.225.95-.562 1.838T14.6 19.55M4.25 14h3.4q-.075-.5-.112-.987T7.5 12t.038-1.012T7.65 10h-3.4q-.125.5-.187.988T4 12t.063 1.013t.187.987m5.4 0h4.7q.075-.5.113-.987T14.5 12t-.038-1.012T14.35 10h-4.7q-.075.5-.112.988T9.5 12t.038 1.013t.112.987m6.7 0h3.4q.125-.5.188-.987T20 12t-.062-1.012T19.75 10h-3.4q.075.5.113.988T16.5 12t-.038 1.013t-.112.987m-.4-6h2.95q-.725-1.25-1.812-2.175T14.6 4.45q.45.825.788 1.713T15.95 8M10.1 8h3.8q-.3-1.1-.775-2.075T12 4.05q-.65.9-1.125 1.875T10.1 8m-5 0h2.95q.225-.95.563-1.838T9.4 4.45Q8 4.9 6.912 5.825T5.1 8\"\u002F>",{"left":4,"top":4,"width":5,"height":5,"rotate":4,"vFlip":6,"hFlip":6,"body":9},"\u003Cpath fill=\"currentColor\" d=\"M9.175 10.825Q8 9.65 8 8t1.175-2.825T12 4t2.825 1.175T16 8t-1.175 2.825T12 12t-2.825-1.175M4 20v-2.8q0-.85.438-1.562T5.6 14.55q1.55-.775 3.15-1.162T12 13t3.25.388t3.15 1.162q.725.375 1.163 1.088T20 17.2V20z\"\u002F>",{"left":4,"top":4,"width":5,"height":5,"rotate":4,"vFlip":6,"hFlip":6,"body":11},"\u003Cpath fill=\"currentColor\" d=\"M7.8 2h8.4C19.4 2 22 4.6 22 7.8v8.4a5.8 5.8 0 0 1-5.8 5.8H7.8C4.6 22 2 19.4 2 16.2V7.8A5.8 5.8 0 0 1 7.8 2m-.2 2A3.6 3.6 0 0 0 4 7.6v8.8C4 18.39 5.61 20 7.6 20h8.8a3.6 3.6 0 0 0 3.6-3.6V7.6C20 5.61 18.39 4 16.4 4zm9.65 1.5a1.25 1.25 0 0 1 1.25 1.25A1.25 1.25 0 0 1 17.25 8A1.25 1.25 0 0 1 16 6.75a1.25 1.25 0 0 1 1.25-1.25M12 7a5 5 0 0 1 5 5a5 5 0 0 1-5 5a5 5 0 0 1-5-5a5 5 0 0 1 5-5m0 2a3 3 0 0 0-3 3a3 3 0 0 0 3 3a3 3 0 0 0 3-3a3 3 0 0 0-3-3\"\u002F>",{"left":4,"top":4,"width":5,"height":5,"rotate":4,"vFlip":6,"hFlip":6,"body":13},"\u003Cpath fill=\"currentColor\" d=\"m10 15l5.19-3L10 9zm11.56-7.83c.13.47.22 1.1.28 1.9c.07.8.1 1.49.1 2.09L22 12c0 2.19-.16 3.8-.44 4.83c-.25.9-.83 1.48-1.73 1.73c-.47.13-1.33.22-2.65.28c-1.3.07-2.49.1-3.59.1L12 19c-4.19 0-6.8-.16-7.83-.44c-.9-.25-1.48-.83-1.73-1.73c-.13-.47-.22-1.1-.28-1.9c-.07-.8-.1-1.49-.1-2.09L2 12c0-2.19.16-3.8.44-4.83c.25-.9.83-1.48 1.73-1.73c.47-.13 1.33-.22 2.65-.28c1.3-.07 2.49-.1 3.59-.1L12 5c4.19 0 6.8.16 7.83.44c.9.25 1.48.83 1.73 1.73\"\u002F>",{"left":4,"top":4,"width":5,"height":5,"rotate":4,"vFlip":6,"hFlip":6,"body":15},"\u003Cpath fill=\"currentColor\" d=\"M6.94 5a2 2 0 1 1-4-.002a2 2 0 0 1 4 .002M7 8.48H3V21h4zm6.32 0H9.34V21h3.94v-6.57c0-3.66 4.77-4 4.77 0V21H22v-7.93c0-6.17-7.06-5.94-8.72-2.91z\"\u002F>",{"left":4,"top":4,"width":5,"height":5,"rotate":4,"vFlip":6,"hFlip":6,"body":17},"\u003Cpath fill=\"currentColor\" d=\"M10.488 14.651L15.25 21h7l-7.858-10.478L20.93 3h-2.65l-5.117 5.886L8.75 3h-7l7.51 10.015L2.32 21h2.65zM16.25 19L5.75 5h2l10.5 14z\"\u002F>",{"left":4,"top":4,"width":5,"height":5,"rotate":4,"vFlip":6,"hFlip":6,"body":19},"\u003Cpath fill=\"currentColor\" d=\"M14 13.5h2.5l1-4H14v-2c0-1.03 0-2 2-2h1.5V2.14c-.326-.043-1.557-.14-2.857-.14C11.928 2 10 3.657 10 6.7v2.8H7v4h3V22h4z\"\u002F>",{"postType":21,"id":22,"author":23,"date":26,"modified":27,"title":28,"slug":29,"seoTitle":30,"seoDescription":31,"excerpt":32,"trimmedExcerpt":33,"content":34,"readingTime":35,"featuredImage":36,"postCategory":42,"relatedPosts":47},"post",39789,{"id":24,"name":25},"author-0301142015","Canto","2020-01-20T20:58:22","2025-12-18T12:36:46","3 important things to include in your RFP for a digital asset management system","digital-asset-management-rfp","3 things to include in your digital asset management RFP","Constructing a strong RFP for a digital asset management is vital, as whichever DAM you select needs to be functional for many years. Here are some tips.","Digital asset management (DAM) systems are not created equally and that sentiment is never more apparent than when looking at different vendors. You’re bound to run into all types of systems that offer varying levels of functionality, all while promising to be perfect for your company’s many needs. However, this just isn’t possible. While they […]","Digital asset management (DAM) systems are not created equally and that sentiment is never more apparent than when looking at...","\u003Cp class=\"wp-block-paragraph\">\u003Ca href=\"\u002Fdigital-asset-management\u002F\">Digital asset management\u003C\u002Fa> (DAM) systems are not created equally and that sentiment is never more apparent than when looking at different vendors. You’re bound to run into all types of systems that offer varying levels of functionality, all while promising to be perfect for your company’s many needs. However, this just isn’t possible. While they may all work for you in a basic sense, there’s always going to be one that works best. The way to make sure you get the best one for you is by creating an efficient RFP for a DAM.\u003C\u002Fp>\u003Cp class=\"wp-block-paragraph\">Here’s a quick clarification of what RFP is, followed by three important things to include in yours.\u003C\u002Fp>\u003Ccto-card blue=\"true\" shadow=\"false\">\u003Ch2 class=\"wp-block-heading\" id=\"toc-1--what-is-an-rfp\">What is an RFP?\u003C\u002Fh2>\u003Cp class=\"wp-block-paragraph\">An RFP is a request for proposal. It is an enterprise document that attempts to obtain approval from a business. From there, the requestor can begin to use the services and other goods from the vendor. An RFP typically outlines specific details that pertain to what the company expects from any agreement going forward. This often includes things such as costs, schedule and other basic plans and expectations.\u003C\u002Fp>\u003C\u002Fcto-card>\u003Cfigure class=\"wp-block-image aligncenter wp-image-39796\">\u003Cimg loading=\"lazy\" decoding=\"async\" width=\"430\" height=\"427\" src=\"\u002Fcdn\u002Fen\u002F2020\u002F01\u002F19192735\u002Fdigital-asset-management-rfp-2.jpg\" alt=\"The RFP icon being touched by a digital hand.\" class=\"wp-image-39796\" srcset=\"\u002Fcdn\u002Fen\u002F2020\u002F01\u002F19192735\u002Fdigital-asset-management-rfp-2.jpg 430w, \u002Fcdn\u002Fen\u002F2020\u002F01\u002F19192735\u002Fdigital-asset-management-rfp-2-150x150.jpg 150w\" \u002F>\u003Cfigcaption class=\"wp-element-caption\">A digital asset management RFP requires in-depth explanations.\u003C\u002Ffigcaption>\u003C\u002Ffigure>\u003Cp class=\"wp-block-paragraph\">With that in mind, let’s dive into the three most valuable things to put into your RFP for a digital asset management tool:\u003C\u002Fp>\u003Ch2 class=\"wp-block-heading\" id=\"toc-2--1-a-personalized-expectation-of-efficiency-concerning-potential-integrations\">1. A personalized expectation of efficiency concerning potential integrations\u003C\u002Fh2>\u003Cp class=\"wp-block-paragraph\">A prerequisite of any DAM-seeker should absolutely be some type of assurance that the system integrates with your current in-place programs and tools. This is because teams from all departments are likely to use the DAM and if their current programs are functional within it, they’re likely to struggle completing tasks. Make sure to meet all reasonable integration expectations when deciding on a vendor.\u003C\u002Fp>\u003Cp class=\"wp-block-paragraph\">One thing to point out that is often a bit confusing is whether the DAM needs to integrate with cloud storage systems, since the DAM itself has cloud storage capabilities. Some digital asset management tools do in fact integrate with other cloud systems, something that might be beneficial to someone unwilling to completely give up the use of their current program.\u003C\u002Fp>\u003Cfigure class=\"wp-block-image aligncenter wp-image-39798\">\u003Cimg loading=\"lazy\" decoding=\"async\" width=\"800\" height=\"600\" src=\"\u002Fcdn\u002Fen\u002F2020\u002F01\u002F19192734\u002Fdigital-asset-management-rfp-3.jpg\" alt=\"Integrated digital chains.\" class=\"wp-image-39798\" srcset=\"\u002Fcdn\u002Fen\u002F2020\u002F01\u002F19192734\u002Fdigital-asset-management-rfp-3.jpg 800w, \u002Fcdn\u002Fen\u002F2020\u002F01\u002F19192734\u002Fdigital-asset-management-rfp-3-450x338.jpg 450w, \u002Fcdn\u002Fen\u002F2020\u002F01\u002F19192734\u002Fdigital-asset-management-rfp-3-768x576.jpg 768w\" \u002F>\u003Cfigcaption class=\"wp-element-caption\">Integrations should be a partial focal point of an RFP.\u003C\u002Ffigcaption>\u003C\u002Ffigure>\u003Ch2 class=\"wp-block-heading\" id=\"toc-3--2-a-detailed-description-of-scalability-needs\">2. A detailed description of scalability needs\u003C\u002Fh2>\u003Cp class=\"wp-block-paragraph\">This one is really important, as you don’t want to select a DAM vendor that works well for you in the current moment but fails your company in the future. Your RFP should provide concrete details concerning your specific \u003Ca href=\"https:\u002F\u002Fwww.thnk.org\u002Finsights\u002Fenterprise-growth-scalability\u002F\" target=\"_blank\" rel=\"noopener\">scalability\u003C\u002Fa> and request concrete answers concerning the vendor’s ability to meet these needs. Vendors may be inclined to make a blanket statement or response about their ability to cover your needs if you don’t specify them in detail. Avoid this mistake by forcing them to give you specifics.\u003C\u002Fp>\u003Cp class=\"wp-block-paragraph\">It may help the process along if you’re able to provide vendors with data concerning your downloads, sharing and other digital traffic. This protects your company from vendors that don’t have clear, demonstrable capability to handle your potential scalability needs.\u003C\u002Fp>\u003Cfigure class=\"wp-block-image aligncenter wp-image-39801\">\u003Cimg loading=\"lazy\" decoding=\"async\" width=\"800\" height=\"534\" src=\"\u002Fcdn\u002Fen\u002F2020\u002F01\u002F19192734\u002Fdigital-asset-management-rfp-4.jpg\" alt=\"A group of blocks scaling upward.\" class=\"wp-image-39801\" srcset=\"\u002Fcdn\u002Fen\u002F2020\u002F01\u002F19192734\u002Fdigital-asset-management-rfp-4.jpg 800w, \u002Fcdn\u002Fen\u002F2020\u002F01\u002F19192734\u002Fdigital-asset-management-rfp-4-450x300.jpg 450w, \u002Fcdn\u002Fen\u002F2020\u002F01\u002F19192734\u002Fdigital-asset-management-rfp-4-768x513.jpg 768w\" \u002F>\u003Cfigcaption class=\"wp-element-caption\">Include your scalability requirements.\u003C\u002Ffigcaption>\u003C\u002Ffigure>\u003Ch2 class=\"wp-block-heading\" id=\"toc-4--3-a-foundation-of-your-basic-necessities\">3. A foundation of your basic necessities\u003C\u002Fh2>\u003Cp class=\"wp-block-paragraph\">One of the easiest ways to simplify your DAM search is to provide some basic needs right away in the process. The most efficient way to do this is by focusing on your most important concerns and relay that, in detail, to vendors. By keeping this part of the process minimal (including your most important requirements rather than every single one), you ensure your most important needs are understood and met.\u003C\u002Fp>\u003Cp class=\"wp-block-paragraph\">Something that helps immensely is a detailed description of different problems you’ll want solved with your DAM. This helps all parties visualize what is needed for a company in terms of a DAM system. This step usually requires collaboration and cooperation with numerous team members to make sure different viewpoints are represented.\u003C\u002Fp>\u003Cfigure class=\"wp-block-image aligncenter wp-image-39804\">\u003Cimg loading=\"lazy\" decoding=\"async\" width=\"800\" height=\"494\" src=\"\u002Fcdn\u002Fen\u002F2020\u002F01\u002F19192733\u002Fdigital-asset-management-rfp-5.jpg\" alt=\"Pawns moving on a winding track.\" class=\"wp-image-39804\" srcset=\"\u002Fcdn\u002Fen\u002F2020\u002F01\u002F19192733\u002Fdigital-asset-management-rfp-5.jpg 800w, \u002Fcdn\u002Fen\u002F2020\u002F01\u002F19192733\u002Fdigital-asset-management-rfp-5-450x278.jpg 450w, \u002Fcdn\u002Fen\u002F2020\u002F01\u002F19192733\u002Fdigital-asset-management-rfp-5-768x474.jpg 768w\" \u002F>\u003Cfigcaption class=\"wp-element-caption\">Include potential basic needs in your RFP.\u003C\u002Ffigcaption>\u003C\u002Ffigure>\u003Cp class=\"wp-block-paragraph\">One simple way to inform a vendor of your needs is sharing with them your assets. Of course, this isn’t to suggest you need to send them the entirety of your file collections. Instead, you should take note of what type of assets you have and what format they’re in. Do you have a lot of video files? Audio? Are they mostly MP4? MP3? Once this is established, you can provide the vendor with the information so they can confirm whether or not their system will handle your assets properly. This type of preparation sometimes goes overlooked in the bustle of finding a DAM.\u003C\u002Fp>\u003Cp class=\"wp-block-paragraph\">The way to truly ensure a strong DAM is through first the preparation and delivery of a well-thought out and strongly-constructed RFP. Review everything necessary in order to make sure all is included.\u003C\u002Fp>",4,{"url":37,"url_md":38,"alt":39,"height":40,"width":41},"https:\u002F\u002Fwww.canto.com\u002Fcdn\u002Fen\u002F2020\u002F01\u002F19192735\u002Fdigital-asset-management-rfp.jpg","https:\u002F\u002Fwww.canto.com\u002Fcdn\u002Fen\u002F2020\u002F01\u002F19192735\u002Fdigital-asset-management-rfp-450x295.jpg","A grouping of different phrases and words.",525,800,[43],{"id":44,"slug":44,"title":45,"path":46},"digital-asset-management","Digital Asset Management","\u002Fpost-category\u002Fdigital-asset-management\u002F",[48,55,62],{"featuredImage":49,"postId":50,"slug":51,"title":52,"description":53,"path":54},"https:\u002F\u002Fwww.canto.com\u002Fcdn\u002Fen\u002F2026\u002F05\u002F27175105\u002Fchoose-the-right-dam-1-4-450x230.jpg",78007,"sftp","SFTP + DAM: How fast-moving teams turn secure file transfer into a full content pipeline ","SFTP secures your file transfer. Canto DAM completes the workflow — from ingest to approval to distribution. See how they work together for sports, education, and media teams. ","\u002Fblog\u002Fsftp\u002F",{"featuredImage":56,"postId":57,"slug":58,"title":59,"description":60,"path":61},"https:\u002F\u002Fwww.canto.com\u002Fcdn\u002Fen\u002F2024\u002F05\u002F19183859\u002Fdam-vs-cdn-feature-450x225.jpg",64749,"dam-and-cdn","Skyrocket website speed: How DAM and CDN optimize content delivery","Find out how pairing a CDN with a DAM optimizes content delivery and management. Learn how to enhance user experience and site speed.","\u002Fblog\u002Fdam-and-cdn\u002F",{"featuredImage":63,"postId":64,"slug":65,"title":66,"description":67,"path":68},"https:\u002F\u002Fwww.canto.com\u002Fcdn\u002Fen\u002F2018\u002F08\u002F19185355\u002Fgetting-organized-keywords-tags-13-450x263.jpg",10747,"getting-organized-keywords-tags","Getting organized: Taxonomies, keywords and tags","Taxonomies made from keywords and tags are a great way to label digital assets. Here we explore how to construct them, and how they can help your business.","\u002Fblog\u002Fgetting-organized-keywords-tags\u002F",{"left":4,"top":4,"width":5,"height":5,"rotate":4,"vFlip":6,"hFlip":6,"body":70},"\u003Cpath fill=\"currentColor\" d=\"M9.175 10.825Q8 9.65 8 8t1.175-2.825T12 4t2.825 1.175T16 8t-1.175 2.825T12 12t-2.825-1.175M4 20v-2.8q0-.85.438-1.562T5.6 14.55q1.55-.775 3.15-1.162T12 13t3.25.388t3.15 1.162q.725.375 1.163 1.088T20 17.2V20zm2-2h12v-.8q0-.275-.137-.5t-.363-.35q-1.35-.675-2.725-1.012T12 15t-2.775.338T6.5 16.35q-.225.125-.363.35T6 17.2zm7.413-8.587Q14 8.825 14 8t-.587-1.412T12 6t-1.412.588T10 8t.588 1.413T12 10t1.413-.587M12 18\"\u002F>",{"left":4,"top":4,"width":5,"height":5,"rotate":4,"vFlip":6,"hFlip":6,"body":72},"\u003Cpath fill=\"currentColor\" d=\"M12 14q-.425 0-.712-.288T11 13t.288-.712T12 12t.713.288T13 13t-.288.713T12 14m-4.712-.288Q7 13.426 7 13t.288-.712T8 12t.713.288T9 13t-.288.713T8 14t-.712-.288M16 14q-.425 0-.712-.288T15 13t.288-.712T16 12t.713.288T17 13t-.288.713T16 14m-4 4q-.425 0-.712-.288T11 17t.288-.712T12 16t.713.288T13 17t-.288.713T12 18m-4.712-.288Q7 17.426 7 17t.288-.712T8 16t.713.288T9 17t-.288.713T8 18t-.712-.288M16 18q-.425 0-.712-.288T15 17t.288-.712T16 16t.713.288T17 17t-.288.713T16 18M5 22q-.825 0-1.412-.587T3 20V6q0-.825.588-1.412T5 4h1V2h2v2h8V2h2v2h1q.825 0 1.413.588T21 6v14q0 .825-.587 1.413T19 22zm0-2h14V10H5z\"\u002F>",{"left":4,"top":4,"width":5,"height":5,"rotate":4,"vFlip":6,"hFlip":6,"body":74},"\u003Cpath fill=\"currentColor\" d=\"M12 20a8 8 0 0 0 8-8a8 8 0 0 0-8-8a8 8 0 0 0-8 8a8 8 0 0 0 8 8m0-18a10 10 0 0 1 10 10a10 10 0 0 1-10 10C6.47 22 2 17.5 2 12A10 10 0 0 1 12 2m.5 5v5.25l4.5 2.67l-.75 1.23L11 13V7z\"\u002F>",1790398892748]