[{"data":1,"prerenderedAt":75},["ShallowReactive",2],{"i-material-symbols:language":3,"i-material-symbols:person":8,"i-mdi:instagram":10,"i-mdi:youtube":12,"i-ri:linkedin-fill":14,"i-ri:twitter-x-line":16,"i-ri:facebook-fill":18,"post-enhancing-dam-efficiency-with-controlled-vocabularies-best-practices":20,"i-material-symbols:person-outline":69,"i-material-symbols:calendar-month":71,"i-mdi:schedule":73},{"left":4,"top":4,"width":5,"height":5,"rotate":4,"vFlip":6,"hFlip":6,"body":7},0,24,false,"\u003Cpath fill=\"currentColor\" d=\"M8.125 21.213q-1.825-.788-3.187-2.15t-2.15-3.188T2 11.988t.788-3.875t2.15-3.175t3.187-2.15T12.013 2t3.875.788t3.175 2.15t2.15 3.175t.787 3.875t-.787 3.887t-2.15 3.188t-3.175 2.15t-3.875.787t-3.888-.787M12 19.95q.65-.9 1.125-1.875T13.9 16h-3.8q.3 1.1.775 2.075T12 19.95m-2.6-.4q-.45-.825-.787-1.713T8.05 16H5.1q.725 1.25 1.813 2.175T9.4 19.55m5.2 0q1.4-.45 2.488-1.375T18.9 16h-2.95q-.225.95-.562 1.838T14.6 19.55M4.25 14h3.4q-.075-.5-.112-.987T7.5 12t.038-1.012T7.65 10h-3.4q-.125.5-.187.988T4 12t.063 1.013t.187.987m5.4 0h4.7q.075-.5.113-.987T14.5 12t-.038-1.012T14.35 10h-4.7q-.075.5-.112.988T9.5 12t.038 1.013t.112.987m6.7 0h3.4q.125-.5.188-.987T20 12t-.062-1.012T19.75 10h-3.4q.075.5.113.988T16.5 12t-.038 1.013t-.112.987m-.4-6h2.95q-.725-1.25-1.812-2.175T14.6 4.45q.45.825.788 1.713T15.95 8M10.1 8h3.8q-.3-1.1-.775-2.075T12 4.05q-.65.9-1.125 1.875T10.1 8m-5 0h2.95q.225-.95.563-1.838T9.4 4.45Q8 4.9 6.912 5.825T5.1 8\"\u002F>",{"left":4,"top":4,"width":5,"height":5,"rotate":4,"vFlip":6,"hFlip":6,"body":9},"\u003Cpath fill=\"currentColor\" d=\"M9.175 10.825Q8 9.65 8 8t1.175-2.825T12 4t2.825 1.175T16 8t-1.175 2.825T12 12t-2.825-1.175M4 20v-2.8q0-.85.438-1.562T5.6 14.55q1.55-.775 3.15-1.162T12 13t3.25.388t3.15 1.162q.725.375 1.163 1.088T20 17.2V20z\"\u002F>",{"left":4,"top":4,"width":5,"height":5,"rotate":4,"vFlip":6,"hFlip":6,"body":11},"\u003Cpath fill=\"currentColor\" d=\"M7.8 2h8.4C19.4 2 22 4.6 22 7.8v8.4a5.8 5.8 0 0 1-5.8 5.8H7.8C4.6 22 2 19.4 2 16.2V7.8A5.8 5.8 0 0 1 7.8 2m-.2 2A3.6 3.6 0 0 0 4 7.6v8.8C4 18.39 5.61 20 7.6 20h8.8a3.6 3.6 0 0 0 3.6-3.6V7.6C20 5.61 18.39 4 16.4 4zm9.65 1.5a1.25 1.25 0 0 1 1.25 1.25A1.25 1.25 0 0 1 17.25 8A1.25 1.25 0 0 1 16 6.75a1.25 1.25 0 0 1 1.25-1.25M12 7a5 5 0 0 1 5 5a5 5 0 0 1-5 5a5 5 0 0 1-5-5a5 5 0 0 1 5-5m0 2a3 3 0 0 0-3 3a3 3 0 0 0 3 3a3 3 0 0 0 3-3a3 3 0 0 0-3-3\"\u002F>",{"left":4,"top":4,"width":5,"height":5,"rotate":4,"vFlip":6,"hFlip":6,"body":13},"\u003Cpath fill=\"currentColor\" d=\"m10 15l5.19-3L10 9zm11.56-7.83c.13.47.22 1.1.28 1.9c.07.8.1 1.49.1 2.09L22 12c0 2.19-.16 3.8-.44 4.83c-.25.9-.83 1.48-1.73 1.73c-.47.13-1.33.22-2.65.28c-1.3.07-2.49.1-3.59.1L12 19c-4.19 0-6.8-.16-7.83-.44c-.9-.25-1.48-.83-1.73-1.73c-.13-.47-.22-1.1-.28-1.9c-.07-.8-.1-1.49-.1-2.09L2 12c0-2.19.16-3.8.44-4.83c.25-.9.83-1.48 1.73-1.73c.47-.13 1.33-.22 2.65-.28c1.3-.07 2.49-.1 3.59-.1L12 5c4.19 0 6.8.16 7.83.44c.9.25 1.48.83 1.73 1.73\"\u002F>",{"left":4,"top":4,"width":5,"height":5,"rotate":4,"vFlip":6,"hFlip":6,"body":15},"\u003Cpath fill=\"currentColor\" d=\"M6.94 5a2 2 0 1 1-4-.002a2 2 0 0 1 4 .002M7 8.48H3V21h4zm6.32 0H9.34V21h3.94v-6.57c0-3.66 4.77-4 4.77 0V21H22v-7.93c0-6.17-7.06-5.94-8.72-2.91z\"\u002F>",{"left":4,"top":4,"width":5,"height":5,"rotate":4,"vFlip":6,"hFlip":6,"body":17},"\u003Cpath fill=\"currentColor\" d=\"M10.488 14.651L15.25 21h7l-7.858-10.478L20.93 3h-2.65l-5.117 5.886L8.75 3h-7l7.51 10.015L2.32 21h2.65zM16.25 19L5.75 5h2l10.5 14z\"\u002F>",{"left":4,"top":4,"width":5,"height":5,"rotate":4,"vFlip":6,"hFlip":6,"body":19},"\u003Cpath fill=\"currentColor\" d=\"M14 13.5h2.5l1-4H14v-2c0-1.03 0-2 2-2h1.5V2.14c-.326-.043-1.557-.14-2.857-.14C11.928 2 10 3.657 10 6.7v2.8H7v4h3V22h4z\"\u002F>",{"postType":21,"id":22,"author":23,"date":26,"modified":27,"title":28,"slug":29,"seoTitle":30,"seoDescription":31,"excerpt":32,"trimmedExcerpt":33,"content":34,"readingTime":35,"featuredImage":36,"postCategory":42,"relatedPosts":47},"post",68142,{"id":24,"name":25},"author-160815050205001923050520","Phoebe Sweet","2022-01-11T00:54:46","2026-08-17T14:00:21","Enhancing DAM Efficiency with Controlled Vocabularies: Best Practices","enhancing-dam-efficiency-with-controlled-vocabularies-best-practices","Implementing Controlled Vocabulary in Digital Asset Management (DAM) Systems","Learn how implementing controlled vocabularies in your Digital Asset Management (DAM) system can streamline asset organization and retrieval. Discover best practices for creating and maintaining consistent terminology.","What types of assets will your users search for? What terms will they use to find them? Is there institutional slang you use or do you rely on product names and SKUs in your work? Creating groups of high value words that come from your business practice is the first step to creating a “controlled […]","What types of assets will your users search for? What terms will they use to find them? Is there institutional...","\u003Cp class=\"wp-block-paragraph\">What types of assets will your users search for? What terms will they use to find them? Is there institutional slang you use or do you rely on product names and SKUs in your work? Creating groups of high value words that come from your business practice is the first step to creating a “controlled vocabulary” of keywords, on which your searchers may rely to find the results they need. In this way we echo the words of the great reference librarian Allen Smith, “Find out what they call it. Then search for it.”\u003C\u002Fp>\u003Cp class=\"wp-block-paragraph\">Creating a controlled vocabulary keeps uploaders and searchers on the same page. A well known example of this might be the Library of Congress (LOC), which instituted a system of Subject Headings to describe its holdings beginning in 1898. These Subject Headings became a worldwide cataloging standard, and allowed libraries to save time describing their \u003Ca href=\"\u002Fblog\u002Fcontent-hub\u002F\" rel=\"noopener noreferrer\">contents\u003C\u002Fa> as they could re-use the LOC catalog records as they cataloged their own collections. More importantly, due to the ensuing consistency, all library collections using LOC Subject Headings can allow sharing via this standard. Authority files, which include preferred terms and cross-references, are essential for creating consistent \u003Ca href=\"\u002Fblog\u002Ftypes-of-metadata\u002F\" rel=\"noopener noreferrer\">metadata\u003C\u002Fa> records that enhance data retrieval.\u003C\u002Fp>\u003Cp class=\"wp-block-paragraph\">Broader and narrower terms within a hierarchical structure help categorize and organize terms, improving information retrieval by establishing relationships between general and specific concepts.\u003C\u002Fp>\u003Cp class=\"wp-block-paragraph\">Simply put, using consistent terminology makes your searches more fruitful and accurate; uploaders across teams and regions will be utilizing the same vocabulary to tag assets. Further, searchers across departments and regions can then use those same terms to find what they are expecting, and more quickly. A controlled vocabulary also supports your team as its ease of use encourages adoption across departments with ready made descriptors. It also assists with business continuity as new employees will be led down the path to correct results as they follow the taxonomy already in place. Cross references between preferred terms and related terms ensure that users can navigate from unauthorized terms to standardized ones, while index terms serve as subject headings or descriptors that enable precise searching.\u003C\u002Fp>\u003Cp class=\"wp-block-paragraph\">Information retrieval is enhanced by standardized terms that help catalogers and indexers consistently describe resources, improving the search process for users. Subject terms help organize information more effectively than general keyword searches, leading to more precise and relevant search results.\u003C\u002Fp>\u003Cp class=\"wp-block-paragraph\">To make sure your searchers will find what they are looking for you need to mull over what terms they will be using. Consider what you and your co-workers will need to know about an asset as you start your hunt. The added keywords become more searchable metadata.\u003C\u002Fp>\u003Cul class=\"wp-block-list\">\u003Cli>Are you \u003Ca href=\"\u002Fblog\u002Fimage-tagging\u002F\" rel=\"noopener noreferrer\">keywording images\u003C\u002Fa> of your latest product with “Product 6” or “Product6”?\u003C\u002Fli>\u003Cli>Perhaps add the names of the \u003Ca href=\"\u002Fblog\u002Fdoc-document-file\u002F\" rel=\"noopener noreferrer\">C\u003C\u002Fa>-suite as keywords so photos of the directors have their names correctly spelled at all times. They like that…\u003C\u002Fli>\u003Cli>Are you using the term “headshot” or “portrait”?\u003C\u002Fli>\u003Cli>Ensure \u003Ca href=\"\u002Fblog\u002Fbrand-consistency\u002F\" rel=\"noopener noreferrer\">brand consistency\u003C\u002Fa>; perhaps you have a distinct and proprietary set of colors you reference; burnt salmon, ivory, coal, moss, etc… rather than pink, white, black, green.\u003C\u002Fli>\u003C\u002Ful>\u003Cp class=\"wp-block-paragraph\">When it comes to adding keywords, images and video have the most need for additional metadata. What is featured in the image? What are the key frames or scenes in the video? It might be topical, or you may need to think more exhaustively. Does the person in the photo have red hair or dark hair, how old do you think they are, and do those things even matter to you? How long is the video, is it part of series, describe the previous use? Think about what extra information would make searching easier down the line when someone else is looking for these assets based on a specific project or brief?\u003C\u002Fp>\u003Ch3 class=\"wp-block-heading\">Example Keyword Sets and Subject Headings for a Higher-Education Institution\u003C\u002Fh3>\u003Cp class=\"wp-block-paragraph\">…provide a baked-in controlled vocabulary to assist searchers and uploaders; reducing search times and surfacing more content. Utilizing both keywords and controlled vocabulary terms can enhance the comprehensiveness of search practices, leading to more effective results.\u003C\u002Fp>\u003Cp class=\"wp-block-paragraph\">Again, the ultimate goal is to quickly lead the searcher to their results. To assist with that, a robust \u003Ca href=\"\u002Fdigital-asset-management\u002F\" rel=\"noopener noreferrer\">digital asset management system\u003C\u002Fa> will allow you to create custom Keyword Sets to make sure your searchers are using your own consistent terminology. Add the terms from your business taxonomy (to again use that academic word for classification) and embed these commonly searched terms in the library. These Keyword Sets provide a baked-in controlled vocabulary to assist searchers and uploaders; reducing search times and surfacing more content.\u003C\u002Fp>\u003Cp class=\"wp-block-paragraph\">This organized arrangement of terms helps to bring together synonymous terms and create hierarchical relationships, thereby aiding in the consistent representation of subjects across resources. By designating a preferred term for \u003Ca href=\"\u002Fblog\u002Fmetadata\u002F\" rel=\"noopener noreferrer\">use in metadata\u003C\u002Fa> records, you streamline access to resources and improve the relevance and focus of search results. The subject or descriptor field in your database will categorize concepts more effectively, allowing users to find all items related to a specific topic through controlled vocabulary.\u003C\u002Fp>",4,{"url":37,"url_md":38,"alt":39,"height":40,"width":41},"https:\u002F\u002Fwww.canto.com\u002Fcdn\u002Fen\u002F2025\u002F01\u002F14192856\u002Fbest-practice-DAM-feature.jpg","https:\u002F\u002Fwww.canto.com\u002Fcdn\u002Fen\u002F2025\u002F01\u002F14192856\u002Fbest-practice-DAM-feature-450x236.jpg","A Best Practice for DAM Vocabulary",630,1200,[43],{"id":44,"slug":44,"title":45,"path":46},"photo-management","Photo management","\u002Fpost-category\u002Fphoto-management\u002F",[48,55,62],{"featuredImage":49,"postId":50,"slug":51,"title":52,"description":53,"path":54},"https:\u002F\u002Fwww.canto.com\u002Fcdn\u002Fen\u002F2018\u002F12\u002F19194134\u002Fhow-to-copyright-images-16-450x338.jpg",20038,"how-to-copyright-images","How to copyright an image: Legal protections, watermarking, and rights management","Copyright is vital when sharing images publicly. Learn more here about how to ensure your content remains in your control.","\u002Fblog\u002Fhow-to-copyright-images\u002F",{"featuredImage":56,"postId":57,"slug":58,"title":59,"description":60,"path":61},"https:\u002F\u002Fwww.canto.com\u002Fcdn\u002Fen\u002F2020\u002F02\u002F31195211\u002Fmarketing-asset-management-feature-450x236.jpg",40938,"convert-ai-to-png","How to convert AI to PNG image files","If you've used AI extensively, you're aware of its limitations when it comes to sharing and accessibility. To solve this, here's a guide to convert to PNG.","\u002Fblog\u002Fconvert-ai-to-png\u002F",{"featuredImage":63,"postId":64,"slug":65,"title":66,"description":67,"path":68},"https:\u002F\u002Fwww.canto.com\u002Fcdn\u002Fen\u002F2018\u002F11\u002F19194433\u002Fimage-copyrighting-10-450x338.jpg",20174,"image-copyrighting","How to copyright a picture: 3 proven ways to protect your images","Image copyrighting protects a company’s digital content. Here are three ways to boost your photo safeguards with copyrighting.","\u002Fblog\u002Fimage-copyrighting\u002F",{"left":4,"top":4,"width":5,"height":5,"rotate":4,"vFlip":6,"hFlip":6,"body":70},"\u003Cpath fill=\"currentColor\" d=\"M9.175 10.825Q8 9.65 8 8t1.175-2.825T12 4t2.825 1.175T16 8t-1.175 2.825T12 12t-2.825-1.175M4 20v-2.8q0-.85.438-1.562T5.6 14.55q1.55-.775 3.15-1.162T12 13t3.25.388t3.15 1.162q.725.375 1.163 1.088T20 17.2V20zm2-2h12v-.8q0-.275-.137-.5t-.363-.35q-1.35-.675-2.725-1.012T12 15t-2.775.338T6.5 16.35q-.225.125-.363.35T6 17.2zm7.413-8.587Q14 8.825 14 8t-.587-1.412T12 6t-1.412.588T10 8t.588 1.413T12 10t1.413-.587M12 18\"\u002F>",{"left":4,"top":4,"width":5,"height":5,"rotate":4,"vFlip":6,"hFlip":6,"body":72},"\u003Cpath fill=\"currentColor\" d=\"M12 14q-.425 0-.712-.288T11 13t.288-.712T12 12t.713.288T13 13t-.288.713T12 14m-4.712-.288Q7 13.426 7 13t.288-.712T8 12t.713.288T9 13t-.288.713T8 14t-.712-.288M16 14q-.425 0-.712-.288T15 13t.288-.712T16 12t.713.288T17 13t-.288.713T16 14m-4 4q-.425 0-.712-.288T11 17t.288-.712T12 16t.713.288T13 17t-.288.713T12 18m-4.712-.288Q7 17.426 7 17t.288-.712T8 16t.713.288T9 17t-.288.713T8 18t-.712-.288M16 18q-.425 0-.712-.288T15 17t.288-.712T16 16t.713.288T17 17t-.288.713T16 18M5 22q-.825 0-1.412-.587T3 20V6q0-.825.588-1.412T5 4h1V2h2v2h8V2h2v2h1q.825 0 1.413.588T21 6v14q0 .825-.587 1.413T19 22zm0-2h14V10H5z\"\u002F>",{"left":4,"top":4,"width":5,"height":5,"rotate":4,"vFlip":6,"hFlip":6,"body":74},"\u003Cpath fill=\"currentColor\" d=\"M12 20a8 8 0 0 0 8-8a8 8 0 0 0-8-8a8 8 0 0 0-8 8a8 8 0 0 0 8 8m0-18a10 10 0 0 1 10 10a10 10 0 0 1-10 10C6.47 22 2 17.5 2 12A10 10 0 0 1 12 2m.5 5v5.25l4.5 2.67l-.75 1.23L11 13V7z\"\u002F>",1787547702958]