[{"data":1,"prerenderedAt":74},["ShallowReactive",2],{"i-material-symbols:language":3,"i-material-symbols:person":8,"i-mdi:instagram":10,"i-mdi:youtube":12,"i-ri:linkedin-fill":14,"i-ri:twitter-x-line":16,"i-ri:facebook-fill":18,"post-how-to-design-a-collaborative-workspace-with-digital-asset-management":20,"i-material-symbols:person-outline":68,"i-material-symbols:calendar-month":70,"i-mdi:schedule":72},{"left":4,"top":4,"width":5,"height":5,"rotate":4,"vFlip":6,"hFlip":6,"body":7},0,24,false,"\u003Cpath fill=\"currentColor\" d=\"M8.125 21.213q-1.825-.788-3.187-2.15t-2.15-3.188T2 11.988t.788-3.875t2.15-3.175t3.187-2.15T12.013 2t3.875.788t3.175 2.15t2.15 3.175t.787 3.875t-.787 3.887t-2.15 3.188t-3.175 2.15t-3.875.787t-3.888-.787M12 19.95q.65-.9 1.125-1.875T13.9 16h-3.8q.3 1.1.775 2.075T12 19.95m-2.6-.4q-.45-.825-.787-1.713T8.05 16H5.1q.725 1.25 1.813 2.175T9.4 19.55m5.2 0q1.4-.45 2.488-1.375T18.9 16h-2.95q-.225.95-.562 1.838T14.6 19.55M4.25 14h3.4q-.075-.5-.112-.987T7.5 12t.038-1.012T7.65 10h-3.4q-.125.5-.187.988T4 12t.063 1.013t.187.987m5.4 0h4.7q.075-.5.113-.987T14.5 12t-.038-1.012T14.35 10h-4.7q-.075.5-.112.988T9.5 12t.038 1.013t.112.987m6.7 0h3.4q.125-.5.188-.987T20 12t-.062-1.012T19.75 10h-3.4q.075.5.113.988T16.5 12t-.038 1.013t-.112.987m-.4-6h2.95q-.725-1.25-1.812-2.175T14.6 4.45q.45.825.788 1.713T15.95 8M10.1 8h3.8q-.3-1.1-.775-2.075T12 4.05q-.65.9-1.125 1.875T10.1 8m-5 0h2.95q.225-.95.563-1.838T9.4 4.45Q8 4.9 6.912 5.825T5.1 8\"\u002F>",{"left":4,"top":4,"width":5,"height":5,"rotate":4,"vFlip":6,"hFlip":6,"body":9},"\u003Cpath fill=\"currentColor\" d=\"M9.175 10.825Q8 9.65 8 8t1.175-2.825T12 4t2.825 1.175T16 8t-1.175 2.825T12 12t-2.825-1.175M4 20v-2.8q0-.85.438-1.562T5.6 14.55q1.55-.775 3.15-1.162T12 13t3.25.388t3.15 1.162q.725.375 1.163 1.088T20 17.2V20z\"\u002F>",{"left":4,"top":4,"width":5,"height":5,"rotate":4,"vFlip":6,"hFlip":6,"body":11},"\u003Cpath fill=\"currentColor\" d=\"M7.8 2h8.4C19.4 2 22 4.6 22 7.8v8.4a5.8 5.8 0 0 1-5.8 5.8H7.8C4.6 22 2 19.4 2 16.2V7.8A5.8 5.8 0 0 1 7.8 2m-.2 2A3.6 3.6 0 0 0 4 7.6v8.8C4 18.39 5.61 20 7.6 20h8.8a3.6 3.6 0 0 0 3.6-3.6V7.6C20 5.61 18.39 4 16.4 4zm9.65 1.5a1.25 1.25 0 0 1 1.25 1.25A1.25 1.25 0 0 1 17.25 8A1.25 1.25 0 0 1 16 6.75a1.25 1.25 0 0 1 1.25-1.25M12 7a5 5 0 0 1 5 5a5 5 0 0 1-5 5a5 5 0 0 1-5-5a5 5 0 0 1 5-5m0 2a3 3 0 0 0-3 3a3 3 0 0 0 3 3a3 3 0 0 0 3-3a3 3 0 0 0-3-3\"\u002F>",{"left":4,"top":4,"width":5,"height":5,"rotate":4,"vFlip":6,"hFlip":6,"body":13},"\u003Cpath fill=\"currentColor\" d=\"m10 15l5.19-3L10 9zm11.56-7.83c.13.47.22 1.1.28 1.9c.07.8.1 1.49.1 2.09L22 12c0 2.19-.16 3.8-.44 4.83c-.25.9-.83 1.48-1.73 1.73c-.47.13-1.33.22-2.65.28c-1.3.07-2.49.1-3.59.1L12 19c-4.19 0-6.8-.16-7.83-.44c-.9-.25-1.48-.83-1.73-1.73c-.13-.47-.22-1.1-.28-1.9c-.07-.8-.1-1.49-.1-2.09L2 12c0-2.19.16-3.8.44-4.83c.25-.9.83-1.48 1.73-1.73c.47-.13 1.33-.22 2.65-.28c1.3-.07 2.49-.1 3.59-.1L12 5c4.19 0 6.8.16 7.83.44c.9.25 1.48.83 1.73 1.73\"\u002F>",{"left":4,"top":4,"width":5,"height":5,"rotate":4,"vFlip":6,"hFlip":6,"body":15},"\u003Cpath fill=\"currentColor\" d=\"M6.94 5a2 2 0 1 1-4-.002a2 2 0 0 1 4 .002M7 8.48H3V21h4zm6.32 0H9.34V21h3.94v-6.57c0-3.66 4.77-4 4.77 0V21H22v-7.93c0-6.17-7.06-5.94-8.72-2.91z\"\u002F>",{"left":4,"top":4,"width":5,"height":5,"rotate":4,"vFlip":6,"hFlip":6,"body":17},"\u003Cpath fill=\"currentColor\" d=\"M10.488 14.651L15.25 21h7l-7.858-10.478L20.93 3h-2.65l-5.117 5.886L8.75 3h-7l7.51 10.015L2.32 21h2.65zM16.25 19L5.75 5h2l10.5 14z\"\u002F>",{"left":4,"top":4,"width":5,"height":5,"rotate":4,"vFlip":6,"hFlip":6,"body":19},"\u003Cpath fill=\"currentColor\" d=\"M14 13.5h2.5l1-4H14v-2c0-1.03 0-2 2-2h1.5V2.14c-.326-.043-1.557-.14-2.857-.14C11.928 2 10 3.657 10 6.7v2.8H7v4h3V22h4z\"\u002F>",{"postType":21,"id":22,"author":23,"date":26,"modified":27,"title":28,"slug":29,"seoTitle":28,"seoDescription":30,"excerpt":31,"trimmedExcerpt":32,"content":33,"readingTime":34,"featuredImage":35,"postCategory":41,"relatedPosts":46},"post",61133,{"id":24,"name":25},"author-0301142015","Canto","2022-07-14T10:04:46","2026-03-19T09:40:14","How to design a collaborative workspace with digital asset management","how-to-design-a-collaborative-workspace-with-digital-asset-management","Building a flexible, collaborative workspace for hybrid and fully remote teams is easier than ever with a DAM platform like Canto.","Organizations rarely rely upon one person to create content. Generating consistent, quality content over time requires effective collaboration between people with different skills, such as copywriters, graphic designers, video producers, and social media specialists. That’s why some of the world’s most successful brands have invested in technologies that allow them to create more collaborative workspaces. […]","Organizations rarely rely upon one person to create content. Generating consistent, quality content over time requires effective collaboration between people...","\u003Cp class=\"wp-block-paragraph\">Organizations rarely rely upon one person to create content. Generating consistent, quality content over time requires effective collaboration between people with different skills, such as copywriters, graphic designers, video producers, and social media specialists. That’s why some of the world’s most successful brands have \u003Ca href=\"\u002Fblog\u002Fbridge-hybrid-gap-with-collaboration-tools\u002F\">invested in technologies\u003C\u002Fa> that allow them to create more collaborative workspaces.\u003C\u002Fp>\u003Ch2 class=\"wp-block-heading\" id=\"toc-1--collaboration-in-the-hybrid-workplace\">Collaboration in the hybrid workplace\u003C\u002Fh2>\u003Cp class=\"wp-block-paragraph\">With so many organizations around the world shifting to a \u003Ca href=\"\u002Fblog\u002Fwhy-digital-asset-management-is-important-for-your-2022-budget\u002F\">hybrid work model\u003C\u002Fa> that combines in-office employees with remotely distributed workers, collaboration has become much more complicated. A person who works relatively autonomously may not be greatly impacted by the situation, but anyone who needs to \u003Ca href=\"\u002Fblog\u002Fenhancing-digital-content-collaboration-hybrid-workplace\u002F\">share content and feedback\u003C\u002Fa> with others will quickly run into potential communication and coordination issues. The situation might be complicated even further if no one feels comfortable asking questions or reaching out to teammates due to unfamiliarity.\u003C\u002Fp>\u003Cp class=\"wp-block-paragraph\">It’s easy to imagine cases where a remote employee is looking for an asset but can’t determine which one is the most up-to-date or approved. If they’re working in a different time zone, there may not be anyone available to answer their question. Even if someone is available, they may not know who to ask or the best way to reach out. Everything in this situation, from the initial search for the asset to determining who to ask about it, undermines productivity and increases the likelihood of mistakes being made.\u003C\u002Fp>\u003Cp class=\"wp-block-paragraph\">From the organization’s perspective, it may sound like putting a few processes and guidelines in place would be enough to manage assets effectively. Unfortunately, the tools they’re using for collaboration are seldom up to the task. Shared storage drives can quickly become confusing and labor-intensive to organize. Communication channels like email and messenger platforms also tend to break down into a chaotic mess that makes it hard to stay on track.\u003C\u002Fp>\u003Ch2 class=\"wp-block-heading\" id=\"toc-2--benefits-of-a-shared-collaborative-workspace\">Benefits of a shared collaborative workspace\u003C\u002Fh2>\u003Cp class=\"wp-block-paragraph\">Consolidating all work related to digital assets into a specialized collaborative workspace is the best way to maintain clarity and consistency. \u003Ca href=\"\u002Fdigital-asset-management\u002F\">Digital asset management\u003C\u002Fa> (DAM) platforms provide a single source of truth for everyone working on a hybrid team and make it easy to find and access assets, follow the status of projects, and communicate effectively.\u003C\u002Fp>\u003Cfigure class=\"wp-block-image aligncenter\">\u003Cimg loading=\"lazy\" decoding=\"async\" width=\"880\" height=\"450\" src=\"\u002Fcdn\u002Fen\u002F2022\u002F07\u002F19184637\u002Fcollaborative-workspace-1.jpg\" alt=\"A digital asset in a digital asset management system with pop-up notifications for asset approval status and comments.\" class=\"wp-image-61135\" srcset=\"\u002Fcdn\u002Fen\u002F2022\u002F07\u002F19184637\u002Fcollaborative-workspace-1.jpg 880w, \u002Fcdn\u002Fen\u002F2022\u002F07\u002F19184637\u002Fcollaborative-workspace-1-450x230.jpg 450w, \u002Fcdn\u002Fen\u002F2022\u002F07\u002F19184637\u002Fcollaborative-workspace-1-768x393.jpg 768w\" \u002F>\u003C\u002Ffigure>\u003Cp class=\"wp-block-paragraph\">Keeping assets within a single environment also avoids the problems associated with \u003Ca href=\"\u002Fblog\u002Fversion-control-for-digital-assets\u002F\">version confusion\u003C\u002Fa> and miscommunication. All information about the asset is stored within the system and updated automatically. Comments, edits, and approvals can be \u003Ca href=\"\u002Fblog\u002Fdigital-asset-management-workflow\u002F\">incorporated into workflows\u003C\u002Fa> and even individual assets to ensure that projects remain on track. Enhancing visibility helps to cut down on mistakes and oversights, allowing everyone to be more productive.\u003Cbr \u002F>\u003C\u002Fp>\u003Ch2 class=\"wp-block-heading\" id=\"toc-3--5-steps-to-designing-a-collaborative-workspace-with-canto\">5 steps to designing a collaborative workspace with Canto\u003C\u002Fh2>\u003Cp class=\"wp-block-paragraph\">Canto is a robust DAM platform that stores all of an organization’s digital content in one place and makes it much easier to organize, find, and share a variety of file types. The Canto platform provides several powerful features for streamlining collaboration when it comes to working with digital assets. By following a few easy steps, teams can build a dynamic workspace that allows them to work together effectively no matter where each member is located.\u003C\u002Fp>\u003Ch3 class=\"wp-block-heading\">Step 1: Get organized\u003C\u002Fh3>\u003Cp class=\"wp-block-paragraph\">After implementing a DAM platform, the first step to making it collaboration-friendly should be organizing existing assets. When files are uploaded into the system, they can be \u003Ca href=\"\u002Fblog\u002Fgetting-organized-keywords-tags\u002F\">labeled with keywords and tags\u003C\u002Fa> for easy sorting in the future. Canto streamlines this process with a template feature that automatically adds metadata to imported files. Keywords and tags can also be bulk added to sort existing files after they’ve been uploaded. This makes it easy to locate files when they’re needed, which significantly cuts down on the amount of time people spend searching for assets.\u003C\u002Fp>\u003Ch3 class=\"wp-block-heading\">Step 2: Create portals\u003C\u002Fh3>\u003Cp class=\"wp-block-paragraph\">Although placing files in various folders and libraries is a good way for an organization to manage its assets, it’s not always the best approach for sharing materials or actually working with them on a regular basis. Canto uses \u003Ca href=\"\u002Fblog\u002Fcanto-portals-better-way-to-distribute-digital-assets\u002F\">portals\u003C\u002Fa> to share content to specific users under specific conditions. Fully customizable and brandable, portals are curated mini-libraries that only contain materials that someone with access has a reason to use. They’re a great way of creating a collaborative environment where people can quickly find the assets they need and not have to worry about whether they’re approved for use.\u003C\u002Fp>\u003Ch3 class=\"wp-block-heading\">Step 3: Collaborate within workspaces\u003C\u002Fh3>\u003Cfigure class=\"wp-block-image aligncenter\">\u003Cimg loading=\"lazy\" decoding=\"async\" width=\"880\" height=\"450\" src=\"\u002Fcdn\u002Fen\u002F2022\u002F07\u002F19184636\u002Fcollaborative-workspace-2.jpg\" alt=\"Screenshot of a portal and a digital asset with pop-up information about digital rights management.\" class=\"wp-image-61136\" srcset=\"\u002Fcdn\u002Fen\u002F2022\u002F07\u002F19184636\u002Fcollaborative-workspace-2.jpg 880w, \u002Fcdn\u002Fen\u002F2022\u002F07\u002F19184636\u002Fcollaborative-workspace-2-450x230.jpg 450w, \u002Fcdn\u002Fen\u002F2022\u002F07\u002F19184636\u002Fcollaborative-workspace-2-768x393.jpg 768w\" \u002F>\u003C\u002Ffigure>\u003Cp class=\"wp-block-paragraph\">Portals are great for sharing approved assets from the content library, but that material is often being used to generate content that hasn’t been approved yet. Canto allows contributors to create \u003Ca href=\"\u002Ffeatures\u002Fmanage-collaborate\u002F\">workspaces\u003C\u002Fa> to collaborate on assets that are still in development. Anyone with access can provide notes or comment on the content, but it remains hidden from the main library until it’s finalized. This ensures that incomplete projects won’t be shared with anyone not directly working on them.\u003Cbr \u002F>\u003C\u002Fp>\u003Ch3 class=\"wp-block-heading\">Step 4: Customizable user groups\u003C\u002Fh3>\u003Cp class=\"wp-block-paragraph\">Rather than managing permissions on an individual basis, Canto allows organizations to include multiple people into a single user group. When a group is granted access to a specific portal or workspace, everyone in the group can use that library. This is particularly useful when working with external collaborators. Instead of tracking which asset libraries those contributors have access to, administrators can simply add or remove people from groups as needed.\u003C\u002Fp>\u003Ch3 class=\"wp-block-heading\">Step 5: Use comments and follow assets\u003C\u002Fh3>\u003Cp class=\"wp-block-paragraph\">As team members begin accessing approved assets through portals and developing new content within workspaces, they need to be able to communicate and track the status of various projects. Canto allows users to leave comments on individual assets and tag other people to notify them that they need to respond to a question or review something. Administrators and managers can also follow a specific asset to be alerted to all comments and changes associated with it, even if they’re not tagged. It’s a great way to get better visibility into how collaborative projects are unfolding.\u003C\u002Fp>\u003Ch2 class=\"wp-block-heading\" id=\"toc-4--improve-your-collaborative-workspace-with-canto\">Improve your collaborative workspace with Canto\u003C\u002Fh2>\u003Cp class=\"wp-block-paragraph\">As more organizations expand their teams to incorporate external contributors and take a more hybrid approach to content creation, they need a DAM platform that breaks down barriers and have the features to leverage the full value of their digital assets. Canto provides a single source of truth for all your assets and enables dynamic collaboration that enhances productivity and fosters true creativity. With multiple enterprise integrations and \u003Ca href=\"\u002Ffeatures\u002Fsecurity\u002F\">robust security features\u003C\u002Fa>, Canto’s cloud-based platform is easy to incorporate into your existing operations so you can start managing your assets more effectively.\u003C\u002Fp>\u003Cp class=\"wp-block-paragraph\">To learn more about how Canto can power collaboration in your organization, \u003Ca href=\"\u002Fsignup\u002F\">sign up today for a free trial\u003C\u002Fa>.\u003C\u002Fp>",5,{"url":36,"url_md":37,"alt":38,"height":39,"width":40},"https:\u002F\u002Fwww.canto.com\u002Fcdn\u002Fen\u002F2022\u002F07\u002F19184637\u002Fcollaborative-workspace-feature.jpg","https:\u002F\u002Fwww.canto.com\u002Fcdn\u002Fen\u002F2022\u002F07\u002F19184637\u002Fcollaborative-workspace-feature-450x263.jpg","Two persons consolidating assets in a collaborative workspace.",700,1200,[42],{"id":43,"slug":43,"title":44,"path":45},"digital-asset-management","Digital Asset Management","\u002Fpost-category\u002Fdigital-asset-management\u002F",[47,54,61],{"featuredImage":48,"postId":49,"slug":50,"title":51,"description":52,"path":53},"https:\u002F\u002Fwww.canto.com\u002Fcdn\u002Fen\u002F2019\u002F06\u002F19194642\u002Ficloud-alternatives-5-450x300.jpg",28618,"icloud-alternatives","The top 4 iCloud alternatives available today","iCloud transfers files from iOS devices, but not every user restricts themselves to Apple. Broaden your horizons with these four iCloud alternatives.","\u002Fblog\u002Ficloud-alternatives\u002F",{"featuredImage":55,"postId":56,"slug":57,"title":58,"description":59,"path":60},"https:\u002F\u002Fwww.canto.com\u002Fcdn\u002Fen\u002F2020\u002F02\u002F19192524\u002Fdropbox-replacements-4-450x253.jpg",40961,"dropbox-replacements","Finding the right Dropbox replacements to help you succeed","When seeking dropbox replacements, we undervalue things that truly matter to us for balance. This list will help you find exactly what you want.","\u002Fblog\u002Fdropbox-replacements\u002F",{"featuredImage":62,"postId":63,"slug":64,"title":65,"description":66,"path":67},"https:\u002F\u002Fwww.canto.com\u002Fcdn\u002Fen\u002F2020\u002F01\u002F19182935\u002Fdam-vs-cms-feature-450x225.jpg",7421,"dam-vs-cms","Finding Clarity: DAM vs CMS Explained","Discover the distinctions between content management systems and digital asset management solutions. Find out how both DAM and CMS could benefit your team!","\u002Fblog\u002Fdam-vs-cms\u002F",{"left":4,"top":4,"width":5,"height":5,"rotate":4,"vFlip":6,"hFlip":6,"body":69},"\u003Cpath fill=\"currentColor\" d=\"M9.175 10.825Q8 9.65 8 8t1.175-2.825T12 4t2.825 1.175T16 8t-1.175 2.825T12 12t-2.825-1.175M4 20v-2.8q0-.85.438-1.562T5.6 14.55q1.55-.775 3.15-1.162T12 13t3.25.388t3.15 1.162q.725.375 1.163 1.088T20 17.2V20zm2-2h12v-.8q0-.275-.137-.5t-.363-.35q-1.35-.675-2.725-1.012T12 15t-2.775.338T6.5 16.35q-.225.125-.363.35T6 17.2zm7.413-8.587Q14 8.825 14 8t-.587-1.412T12 6t-1.412.588T10 8t.588 1.413T12 10t1.413-.587M12 18\"\u002F>",{"left":4,"top":4,"width":5,"height":5,"rotate":4,"vFlip":6,"hFlip":6,"body":71},"\u003Cpath fill=\"currentColor\" d=\"M12 14q-.425 0-.712-.288T11 13t.288-.712T12 12t.713.288T13 13t-.288.713T12 14m-4.712-.288Q7 13.426 7 13t.288-.712T8 12t.713.288T9 13t-.288.713T8 14t-.712-.288M16 14q-.425 0-.712-.288T15 13t.288-.712T16 12t.713.288T17 13t-.288.713T16 14m-4 4q-.425 0-.712-.288T11 17t.288-.712T12 16t.713.288T13 17t-.288.713T12 18m-4.712-.288Q7 17.426 7 17t.288-.712T8 16t.713.288T9 17t-.288.713T8 18t-.712-.288M16 18q-.425 0-.712-.288T15 17t.288-.712T16 16t.713.288T17 17t-.288.713T16 18M5 22q-.825 0-1.412-.587T3 20V6q0-.825.588-1.412T5 4h1V2h2v2h8V2h2v2h1q.825 0 1.413.588T21 6v14q0 .825-.587 1.413T19 22zm0-2h14V10H5z\"\u002F>",{"left":4,"top":4,"width":5,"height":5,"rotate":4,"vFlip":6,"hFlip":6,"body":73},"\u003Cpath fill=\"currentColor\" d=\"M12 20a8 8 0 0 0 8-8a8 8 0 0 0-8-8a8 8 0 0 0-8 8a8 8 0 0 0 8 8m0-18a10 10 0 0 1 10 10a10 10 0 0 1-10 10C6.47 22 2 17.5 2 12A10 10 0 0 1 12 2m.5 5v5.25l4.5 2.67l-.75 1.23L11 13V7z\"\u002F>",1787374899652]