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Learn everything you need to know here.","\u003Cp class=\"wp-block-paragraph\">Enterprise document management is a process that monitors and organizes company documents\u003C\u002Fp>\u003Cul class=\"wp-block-list\">\u003Cli>\u003Cstrong>Organization\u003C\u002Fstrong>\u003Cul class=\"wp-block-list\">\u003Cli>Provides a central document location for quick search and retrieval.\u003C\u002Fli>\u003C\u002Ful>\u003C\u002Fli>\u003Cli>\u003Cstrong>Security\u003C\u002Fstrong>\u003Cul class=\"wp-block-list\">\u003Cli>Offers metadata, version control and other features for superior compliance.\u003C\u002Fli>\u003C\u002Ful>\u003C\u002Fli>\u003Cli>\u003Cstrong>Productivity\u003C\u002Fstrong>\u003Cul class=\"wp-block-list\">\u003Cli>It optimizes workflows and file sharing to enhance projects.\u003C\u002Fli>\u003C\u002Ful>\u003C\u002Fli>\u003C\u002Ful>\u003Ch2 class=\"wp-block-heading\" id=\"toc-1--what-is-enterprise-document-management\">What is enterprise document management?\u003C\u002Fh2>\u003Cp class=\"wp-block-paragraph\">Enterprise document management is a function of content management. Enterprise document management handles the creation and distribution process of all documents within a company. It is typically supplemented with software that boosts workflows, simplifies processes and monitors documents.\u003C\u002Fp>\u003Cp class=\"wp-block-paragraph\">Enterprise document management typically involves organizing documents. This is best executed when the documents are moved to a central location for easy retrieval and quick sharing.\u003C\u002Fp>\u003Ch3 class=\"wp-block-heading\">The versatility of enterprise document management\u003C\u002Fh3>\u003Cp class=\"wp-block-paragraph\">Although enterprise document management is only a subset of content management, it covers core content lifecycle requirements. In addition to the document search and inventory organization, it also supports compliance content creation by providing templates. By means of versioning and logging of all changes, it also accompanies the content during its active life phases.\u003C\u002Fp>\u003Cp class=\"wp-block-paragraph\">Ultimately, an enterprise document management system ensures the long-term readability of content by transmitting it in timeless formats. It also helps to ensure legal archiving periods. As a centralized system, it prevents duplicate files. Lastly, it supports synchronization while editing and adds security by providing the most up-to-date version.\u003C\u002Fp>\u003Ch3 class=\"wp-block-heading\">Enterprise document management ensures legal compliance\u003C\u002Fh3>\u003Cp class=\"wp-block-paragraph\">An important feature for company-wide document management is the storage of \u003Ca href=\"\u002Fglossary\u002Fdigital-rights-management\u002F\">digital rights management\u003C\u002Fa> information within metadata attached to the digital file. This metadata includes copyrights and trademark information. It’s especially valuable when assets are delivered by outside professionals and legal firms. This is because they may place a variety of usage restrictions on created works. Document management software strengthens document retrieval in case of a compliance audit or legal subpoena.\u003C\u002Fp>\u003Ch3 class=\"wp-block-heading\">Advanced document management software\u003C\u002Fh3>\u003Cp class=\"wp-block-paragraph\">A large part of document management involves sorting and organizing individual documents for advanced usage such as creating different business templates. \u003Ca href=\"\u002Fdigital-asset-management\u002F\">Digital asset management\u003C\u002Fa> (DAM) is an important component of an overall document management plan because it organizes documents and media efficiently.\u003C\u002Fp>\u003Cp class=\"wp-block-paragraph\">Furthermore, DAM goes beyond the storage of documents. It organizes file types like images, videos and presentations. It also has advanced copyright and watermark features that work side-by-side with document management systems.\u003C\u002Fp>",2,{"url":33,"url_md":34,"alt":35,"height":36,"width":37},"https:\u002F\u002Fwww.canto.com\u002Fcdn\u002Fen\u002F2020\u002F04\u002F19192141\u002Fenterprise-document-management.jpg","https:\u002F\u002Fwww.canto.com\u002Fcdn\u002Fen\u002F2020\u002F04\u002F19192141\u002Fenterprise-document-management-450x369.jpg","Enterprise Document Management",820,1000,{"left":4,"top":4,"width":5,"height":5,"rotate":4,"vFlip":6,"hFlip":6,"body":39},"\u003Cpath fill=\"currentColor\" d=\"M9.175 10.825Q8 9.65 8 8t1.175-2.825T12 4t2.825 1.175T16 8t-1.175 2.825T12 12t-2.825-1.175M4 20v-2.8q0-.85.438-1.562T5.6 14.55q1.55-.775 3.15-1.162T12 13t3.25.388t3.15 1.162q.725.375 1.163 1.088T20 17.2V20zm2-2h12v-.8q0-.275-.137-.5t-.363-.35q-1.35-.675-2.725-1.012T12 15t-2.775.338T6.5 16.35q-.225.125-.363.35T6 17.2zm7.413-8.587Q14 8.825 14 8t-.587-1.412T12 6t-1.412.588T10 8t.588 1.413T12 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