Secure File Transfer

How Digital Asset Management (DAM) allows you to securely transfer files to your organization’s employees, collaborators, and stakeholders

The risk of using personal file sharing services

Personal file sharing services for storing and transferring files are at a greater risk for malware that can hack their network and a company’s digital assets. For a business to successfully reduce data leakage and digital compliance violations, a digital asset management (DAM) system can mitigate potential threats.

In order for a business to reduce data leakage and digital compliance violations, a DAM can be implemented as an efficient way to store and share files. Using a DAM ensures that your organization’s files are always visible and under the control of your IT, marketing, or brand manager.

Benefits of transferring files securely using DAM

Transfer files securely

It’s difficult to manage your digital assets when newer versions are sent through messaging channels or in emails. With a DAM system, you’re able to securely and seamlessly send large files. Tracking crucial information, such as how many times a file has been downloaded or whether it was received, helps you better manage your content. You’ll also know how your content is accessed by clients and outside partners. Once your collaborators have completed work on a digital asset, utilizing upload links makes it simple for collaborators to submit new versions of a file for approval (before they’re accessed by other team members).

Digital rights management

When you transfer files to other people, you’ll want to know that your digital assets will remain secure. A DAM system notifies collaborators of copyright and licensing information so that your digital assets are used properly. Terms and conditions, permissions, watermarks, and other digital rights management tools safeguard your content and guarantee that your copyright isn’t infringed upon. When digital rights management features are properly used, your team knows that all approved content is valid to use for your marketing materials.

Share and disperse digital assets

DAM solutions are built to streamline collaborative workflows by making digital assets easy to locate, share, and distribute. Content is organized on a visual grid by file type, but you can also search through files using custom terms that allow team members to find content quickly. With branded portals, it’s possible to share large files with anyone. Users can then take approved content and share it through their social media accounts and publishing platforms. During the content distribution process, you’ll know exactly who has accessed your content and where it has been shared.