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The 3 Most Effective Ways to Email Large Files

by Casey Schmidt  |  April 13, 2020

3 min. read

If you want to quickly share important ideas and projects with the original quality intact, you’ll need to get creative when sending emails. Because of the complexity and size of a lot of digital files and projects today, it’s important to have different options for sharing via email. This article will help you push the boundaries and innovation of your next project with the ability to share ideas promptly.

How to Email Large Files

There are a few different ways to email large files, including compression, cloud programs and other software systems. Compression is a common way to email large files because it’s a widely used method of altering file size and users are familiar with it. Cloud programs generally have some type of link creation system which gives users the ability to share things over email without sending a massive file. I’ll go over these three different helpful ways to email bigger files in-depth:

1. File Compression

The integrity of the data used in any project propels creativity and reinforces an organization’s intentions. Remember, don’t compromise important assets through the emailing process. This often happens when a file is too large and ends up getting manipulated or resized in an inefficient manner. Instead, use effective file compression to preserve your original thought or idea when emailing it. This will ultimately help teams stay true to the beginning concept.

A zip file icon.
File compression maintains the quality of a file’s contents.

In order to effectively compress a file, you’ll need a third party system. Even though operating systems allow compression (right-click the original file, highlight ‘send to’ and select ‘compress’) as a standard, these typically don’t provide as many options. Instead, use a zip program such as Winzip to make the file temporarily smaller without changing the actual size or quality of the original file. Winzip compresses large data into multiple smaller files for quick and easy sharing over email.

2. Cloud Programs

Email systems restrict how large a file can be. Their limitations are literally measured and given to users in the form of megabytes. However, thinking outside the box allows a team to email large files to each other through these normally restrictive email systems. One such way is through the ease of a cloud program, which companies typically use when they need file storage.

A digital cloud.
Most email systems restrict size.

Cloud programs have many lesser-known capabilities which could save companies a lot of time and effort. One unique way to exploit cloud systems is use Gmail accounts to attach a big file in question to an email by clicking ‘From Drive’. This circumvents the limits of a normal Gmail email and allows a user to send a large file. The more we explore our different options within each program, the more we discover that can benefit our file sharing.

3. Marketing Technology Stack

Upgrading to a modern software specifically designed to suit your organization’s needs allows you to email large files safely and quickly. Digital asset management (DAM) systems meet security needs by protecting professional assets. They also provide a simple interface that allows users to send large files via email with a unique link that automatically downloads assets when opened.

The Canto DAM interface.
DAM has enterprise tools to help you email bigger files.

The leading digital asset management system is DAM by Canto. DAM is an advanced solution for sharing large files in the safest and quickest fashion. It is specifically designed to cater to business-oriented organizations. This integration secures assets through the DAM systems. Most importantly, this popular tool provides an original platform that allows teams to email large files in the most secure manner.

If you’re a business in need of creative new ways to send information via email, there are plenty of ideas and methods floating around. Make sure you test them out to see which one best suits your needs.