3 Unique, Original Ways to Email Large Files

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If you want to send important ideas and projects quickly and with original quality intact, you’ll need to get creative sending emails. Push boundaries and innovation of your next project with the ability to share ideas promptly.

How to Email Large Files

There are a few different ways to email large files, including compression, cloud programs and other software systems. Compression is a common way to email large files because it’s a widely used method of altering file size and users are familiar with it.

Here are three ideas to help businesses email large files.

1. File Compression

The integrity of the data used in any project propels creativity and reinforces an organization’s intentions. It’s important that assets aren’t compromised through the emailing process. An original thought or idea helps teams stay true to the beginning concept.

Use a zip program such as Winzip to make the file temporarily smaller without changing the actual size or quality of the original file. Winzip compresses data into multiple small files. Another way to compress the file is by right-clicking the original file, highlighting ‘send to’ and selecting ‘compress’.


A photo of a compression option on Windows.
Compression helps users email large files.

2. Cloud Programs

Email systems restrict how large a file can be. Their limitations are literally measured and given to users in the form of megabytes. However, thinking outside the box allows a team to email large files to each other through these normally restrictive email systems.

Cloud programs have many lesser-known capabilities. One unique way to exploit cloud systems is use Gmail accounts to attach a big file in question to an email by clicking ‘From Drive’. This circumvents the limits of a normal Gmail email and allows a user to send a large file.

A digital cloud.
Most email systems restrict size.

3. Marketing Technology Stack

Upgrading to a modern software specifically designed to suit your organization’s needs allows you to email large files safely and quickly. Digital asset management systems meet organization’s security needs by protecting their assets. They also provide an interface that allows users to send large files via email with a unique link that automatically downloads assets when opened.

The leading digital asset management system is DAM by Canto. DAM is an advanced solution for sharing large files in the safest and quickest fashion. It is specifically designed to cater to business-oriented organizations. This integration works in favor of an organization as their assets are secured through DAM’s systems. DAM provides an original platform that allows teams to email large files in the most secure manner.

If you’re a business in need of creative new ways to send information via email, there are plenty of ideas and methods floating around. Make sure you pull in the ones that best suit your needs.


Casey Schmidt – Content Manager and Industry Expert | Canto

Casey Schmidt is a content manager at Canto who enjoys taking complex subjects and making them easy to understand for readers.