Premis is a metadata governance standard that helps with the management, preservation and archiving of digital files and metadata. It’s a defender of information. Let’s look closer at what it is and how it protects data.

What Is Premis?

Premis stands for Preservation Metadata Implementation Strategy. It’s an initiative that helps combat evolving digital storage systems that increase the risk of lost information. This is beneficial in a world where technological advancements happen daily and software becomes outdated.

In order to keep digital files accessible, Premis repositories store and protect the metadata of digital objects like a database. Metadata is descriptive information about other data. A photo or image has metadata like resolution, pixels, name and size.

preservation metadata requirement
Premis preserves data and authorship of files.

Why Premis Matters

Premis is considered the international standard for data preservation and long-term usability of digital resources. It makes sure that ownership of an object isn’t lost as technology evolves. Premis libraries store potentially outdated files and ensure if needed in the future they’re accessible. Premis has established a standard of preservation despite evolving digital technology.

Premis Data Dictionary for Improved Archiving

The Premis Data Dictionary is a comprehensive and practical resource for archiving systems. It supports the authenticity of digital objects and helps establish ownership when archiving. Searchable files and an emphasis on data storage are two additional perks.

Premis Helps Protect Intellectual Property

Intellectual property (IP) is a safeguard of creative ideas and creations. With Premis, the access and usage of preserved digital objects are protected. Premis secures both the functionality and rights of a piece of data.

Three Key Functions of Premis:

  • Offers additional security, copyright and intellectual ownership
  • Keeps items accessible and applicable throughout ongoing changes to technology
  • Confirms creation information of a document or file

Whenever a file is created there is information associated with it. This information is often the metadata, data that describes a file, image or digital asset among many other things. It could be song titles on an album, geotagging associated with an image or more complex information such as coding or encryptions.

Premis ensures your digital objects don’t go out of date and information isn’t lost. Imagine creating a Microsoft Word document and losing the author’s name, date and file type because of a lack of accessibility. Premis removes any concern about losing vital information that establishes ownership and gives context.

chart of premis structure
Premis keeps metadata attached to older files.

How Premis Can Work for You

Premis was formed around the idea that losing creative assets, metadata and important files was increasing in regularity due to technological advancements. Premis focuses on critical pieces of information like ownership, date and originality, and works to make sure files aren’t compromised as operating systems and products develop.

Premis is an invaluable record keeper for future generations and an added layer of intellectual property protection.

David Moran, Customer Relationship Expert

David Moran – Customer Relationship Expert | Canto

David is a customer relationship management expert who draws on years of experience in technology and academia to tell compelling stories that inspire and enlighten readers.