Enterprise Document Management
Enterprise document management is a function of content management. Enterprise document management handles the process of the creation and distribution of all documents within a company. It is typically supplemented using software that boosts workflows, simplifies processes and monitors documents.
Enterprise document management typically involves organizing documents. This is best executed when the documents are moved to a central location for easy retrieval and quick sharing.
An important feature for company-wide document management is the storage of digital rights management information within metadata attached to the digital file. This metadata includes copyrights and trademark information. It’s especially valuable when assets are delivered by outside professionals and legal firms. This is because they may place a variety of usage restrictions on created works. Document management software strengthens document retrieval in case of a compliance audit or legal subpoena.
A large part of document management involves sorting and organizing individual documents for advanced usage such as creating different business templates. Digital asset management (DAM) is an important component of an overall document management plan because it organizes documents and media efficiently.
Furthermore, DAM goes beyond the storage of documents. It organizes file types like images, videos and presentations. It also has advanced copyright and watermark features that work side-by-side with document management systems.