Brand Portal – Automated Digital Asset Sharing

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A brand portal provides access to your company’s digital content internally and externally. Portals boost efficiency and promote healthy relationships with potential customers. Here’s a closer look at how they work.

What Is a Brand Portal?

A brand portal is a storage center for digital assets. Portals allow companies to share important digital content internally and externally. They also offer secure sharing of valuable company guidelines and assets such as manuals, images and brochures.

Team members accessing brand portals.
Brand portals give access to a company’s digital assets.

An easy way to visualize brand portals is by imagining Halloween night. The kids ringing doorbells are looking for candy. These are company externals such as journalists or students. The candy they want is digital assets. If the homeowner answers the door every time the bell rings, they are behaving like a company without brand portals. However, if they place the candy in a big bowl outside the front door with a sign that says ‘take one’, they’ve created a brand portal. Every outside source has access to what they need, and the company isn’t obligated to find assets for anyone.

Here are some unique ways a brand portal helps companies.

Share Faster With Externals

As your company grows, it adds valuable digital content to a company image library. This content is useful to externals wishing to use it for a story, research or reference. The process of delivering these company assets to externals is overhauled with a brand portal, which allows access to authorized individuals.

Team members creating portals for external use.
Externals like journalists can access your logos quickly with portals.

Not only does a brand portal increase the retrieval time for externals, it also decreases the amount of effort teams have to put into coordinating asset deliveries. This builds the company in multiple ways because externals can return for future access with ease. Furthermore, members of the company optimize their workdays through the use of portals.

Optimize Internal Brand Processes

Brand portals boost internal brand processes by minimizing excess access to the content library. For example, if the finance department uses brand for documents they send out, they don’t want all the branding content. A brand portal gives them specific, limited access so they only get the content they need.

Team members accessing brand portals.
Internal departments locate assets quickly through portals.

Brand portals give administrators the ability to oversee shared files within the portal. This ensures all brand material is being given out correctly and to the right people. The efficiency this creates optimizes not only brand asset management but also the entire day-to-day operations.

Increased Accessibility

Brand portals need to be accessible for all access channels, especially mobile. The chances are high that externals are going to access brand portals using mobile devices. Ensure your brand company portal is versatile enough to fulfill its purpose without frustrations for externals.

Man accessing portals from outdoors.
Brand portals should be mobile-friendly.

Mobile-friendly portals diversify not only the access points but also the externals seeking information through a multitude of devices. The portal should not only function on mobile devices, it should also be optimized aesthetically for mobile devices. The chances of continued portal use depend on the ability to make a functional, visually-pleasing portal that is mobile-friendly.

As your brand portal opens up content to externals, adjust it accordingly to handle every possible usage outcome. Make sure the process of retrieving digital content from your company is secure, efficient and convenient.

Casey Schmidt – Content Manager and Industry Expert | Canto

Casey Schmidt is a content manager at Canto who enjoys taking complex subjects and making them easy to understand for readers.