What is cold data storage?
How cold data storage works
Cold storage versus hot storage

Managing cold data storage allows a business to prioritize files and develop strong organizational practices. Separate redundant data from mainstream information and free up space on your servers to improve data lineage. Let’s look at what cold data storage involves and how it works to improve business functionality.

What is cold data storage?

If you have inactive data but need to retain the information, this is considered to be cold data. The separation of rarely used and daily used information means data belongs in specific locations. Often businesses will have a tiering system for data relating to usage time frames before determining information is in need of storage. If data isn’t used by colleagues, archiving gives structure to increasing volumes of unstructured data sets. Cold data storage is an economical practice. The information remains static for long periods and makes room for active information.

3 reasons for cold storage:

  • Raw digital assets
  • Governance and regulatory compliance
  • Audit and analytic trails

Cold data can be stored offline on hard drives, a cloud or an internal server. Seldom this information needs to be accessed. If it does, then the process is slow because there is less of a rush.

a filing cabinet

How cold data storage works

This information is considered valuable when inactive. Speed of access is not a priority, but managing where it is kept is. Good data management requires the ability to identify what information your business needs access to and what can be archived. Automation in this sense can be of huge assistance.

An example of cold data storage usage is Big Data. This information comes in huge sets of information and in order to be analyzed effectively needs to be broken down. Some of this information becomes redundant to a business’s daily operations. Computer nodes like Hadoop can process or maintain less used data automatically. This means data being used on a daily basis is more efficiently stored and ensures primary storage methods don’t become overwhelmed.

3 benefits of cold storage:

  • Cost reduction
  • Optimized data management
  • Economical data storage

Cold storage versus hot storage

Hot data is actively used and available information. These sets of information flow daily and require speed. In order to function well, data needs to be on the frontline, ready to move and kept up to date. Removing cold data from your active server streamlines business operations. It also clarifies information and gives your team a boost of efficiency. These are key differences when considering cold storage versus hot storage.

In the modern world, data is a vital part of a business’s success from a legal, analytical and historic stance. Effective cold data storage means you have access to archived information when needed, freeing up space for teams to focus on immediate goals.

David Moran, Customer Relationship Expert

David Moran – Customer Relationship Expert | Canto

David is a customer relationship management expert who draws on years of experience in technology and academia to tell compelling stories that inspire and enlighten readers.