Dropbox Storage – Benefits and Limitations

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Dropbox is an amazing cloud storage tool with plenty benefits – but it’s not perfect. Overcome the limitations of Dropbox storage to improve your organization’s efficiency. Here’s how.

Storage Space

You are given 2 GB of storage space on the free Dropbox Basic account. However, look for ways to expand the space given. Dropbox allows users to earn extra storage space by doing things like referrals. There’s also the upgrade options to pay for more gigabytes. Some packages go up to 3 TB, while others are unlimited space. Make sure you measure your space needs and incorporate things such as exponential growth of digital files.

A screenshot of the Dropbox program in action.
Dropbox allows up to 2 GB of storage for free users.

Storage Restrictions

Dropbox is a single-user oriented system, meaning the business aspect of the software is nonexistent. Dropbox also fails to keep files optimally organized. The Basic membership is free, but the space limitations are evident once your content library increases in size.

Another huge concern is Dropbox security. When it comes to storing innocuous files such as audio or video entertainment content, Dropbox works great. This is because the risk of those file types being targeted is slim. However, once sensitive information is stored in the cloud, hackers put you at risk. Dropbox continues to improve its security features, but they’re still lacking.

Free yourself from potential file storage limitations with a good Dropbox alternative for your business.

A screenshot of a photo inside of Dropbox, with someone right-clicking it.
Dropbox is a great program if you can work through restrictions.


One of the problems companies run into are the cluttered storage of assets. Team members struggle to locate important data after it’s stored into Dropbox.  Also, the data isn’t encrypted using top-notch security. This is because Dropbox is only the first step in an organization’s file storage journey.

The result is an organization hindered by its own devices. The very thing meant to provide storage fails companies in important areas. As a result, many businesses seek out different systems. One such program is digital asset management, the next step in cloud storage.

A screenshot of someone accessing the file menu in Dropbox.
Watch out for cluttered assets within Dropbox folders.

The Solution

Dropbox brings organizations to the edge of success and file-storage functionality. A digital asset management (DAM) system overcomes boundaries and creates new achievement opportunities. DAM uses premium security tools to store sensitive data. It logs files using metadata for quicker location of data and it’s designed specifically for business usage. DAM integrates with Dropbox, making the migration to digital asset management easy.

It’s time to re-evaluate your organization’s needs. Make the switch from Dropbox to digital asset management to boost success.

Casey Schmidt – Content Manager and Industry Expert | Canto

Casey Schmidt is a content manager at Canto who enjoys taking complex subjects and making them easy to understand for readers.