Software as a Service (SaaS) – Succeed With Simplicity

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Everyone wants an easy path to complete tasks, projects and campaigns. However, not everyone is on the right path. In fact, some companies are currently driving down the wrong side of the highway, so to speak, and their traditional software system is to blame.

Software as a service (SaaS) offers simplicity that traditional systems don’t. As a result of using SaaS, organizations benefit from reduced costs and downtime. Learn more about SaaS to see if it fits your needs better than a traditional model. The chances are good that it does.

What Is Software as a Service (SaaS)?

Software as a service is a model which uses a third party to host services online. Organizations implement it in place of an on-premise model. A good example of SaaS is shipping physical parts for repair rather than paying for on-site help. It is a modern, growing solution which gained popularity due to its uncluttered, cost-friendly benefits.

A screenshot of 12 multi-colored SaaS cloud logos.
Software as a service is an online software distribution model.

A lot of organizations work exclusively with SaaS but there are situations that require traditional service models. It’s important to know the types of ways a SaaS could help your company specifically. Examine the following details to determine if a SaaS is the right service for your company.

Boost Company Uptime and Evolve With Scalability

Extensive downtime is a killer and required installation or software upgrades from on-premise systems are the culprit. Fortunately, SaaS automates updates and upgrades.  Because of this, the upgrades don’t require a lot of downtime. It also ensures your company uses the most current system.

Organizations confidently make SaaS their main software distribution model due to its scalability. As companies grow, their needs change and the demand for a system to grow alongside it intensifies. This is a deciding factor for a lot of businesses when implementing the SaaS model.

A picture of a keyboard with a 'SaaS' button.
SaaS benefits companies with its scalability and increased business uptime.

Money. Sneakily-Saved Money

An upgrade to SaaS is cheaper than traditional models that require payments for the newest version of their software.  And cheaper upgrades aren’t the only advantage. SaaS runs on shared servers for multiple clients, which means economical systems for consumers. IT involvement lessens as well, a production boost for companies and IT departments. However, don’t confuse less IT involvement with less security.

SaaS models reduce security concerns because the vendor hosting the software is responsible for all security functions. Safety quality is strong among SaaS systems due to market improvements. This has a domino effect on security for other portions of your organization, as IT can now focus their efforts elsewhere.

A picture of a clear jar filled with coins.
SaaS is a potential money-saver for businesses.

Example SaaS Systems

Chances are you already use some of the most popular SaaS systems or have used them at some point. Either way, it’s good to hear about a few of them so you can get your feet wet with these programs and understand what they’re all about. Here are a couple popular SaaS systems to take a look at and see how they operate.

1. Microsoft Office 365

The first SaaS system to explore is the Microsoft system, Office 365. Office 365 is the software suite that contains things like Word, PowerPoint and Excel. You’ve most likely used at least one of these tools, though it might not have been part of a SaaS system when you used it. Currently, Microsoft has moved its Office tools to a SaaS.

2. Google Drive

Google Drive offers a chance for users and organizations to access a wide array of different cloud-based services and tools. For example, it has collaborative possibilities for team members who can access the same document at once. It also gives users a place to store files. Lastly, it has numerous different tools such as Docs, the Google version of a word processor.

A team meeting using digital graphing.
Look to popular SaaS systems for ideas of what you can use.

Rapid Software Launch and Extensive Integrations

SaaS is an accelerated solution for companies that require access to a software distribution model. There is minimal training and no installation, so it’s functional organization-wide within a few hours. Remember this when planning the details surrounding what your business will miss out on during implementation of new systems.

It streamlines workflows through integrations with other software. For example, one of the most popular and fastest growing SaaS systems, Slack, integrates with common business tools such as digital asset management. This integration helps organizations thrive. When you sync your existing software with new SaaS systems through integrations, the initial phase is much easier for everyone.

Two arrows joining as one.
Ensure your SaaS integrates with current systems.

Beware These Potential Drawbacks

One of the biggest complaints of SaaS systems are the inevitable clashes with current systems. When a new SaaS system doesn’t integrate with existing company software, there’s going to be a lot of efficiency issues. To avoid this, make sure you choose a system that has solid integrations, preferably with software programs your company already uses. This will keep everything running smoothly during this time of transition.

The other drawback is potential security issues. Your company likely has sensitive data that it’s now trusting in the hands of a third-party service. Don’t worry though – there’s plenty of things to do to secure your data. The most important thing is to research the security of the SaaS. Make sure you check it’s history, reviews and other details that specify what it is doing to secure your information. If the company isn’t transparent about its security, chances are the security is poor.

Find the right balance between accessibility and capability with a SaaS.  A simple software distribution model switch is key to a harmonious workflow. Select yours with all this in mind and success will surely follow.

Casey Schmidt – Content Manager and Industry Expert | Canto

Casey Schmidt is a content manager at Canto who enjoys taking complex subjects and making them easy to understand for readers.