Metadata is information about a file, from basic data such as size, dates and authors to complex information like digital rights management, geospatial data and custom data input. Metadata management is the process of organizing this information so it can easily be retrieved.
Operating systems store basic metadata inside of assets. Digital asset management (DAM) stores metadata in catalogs outside of the asset, in the asset, and allows a hybrid storage of both inside and outside. This yields advantages such as better metadata protection, the ability to search metadata, centralized metadata management for files with multiple copies and enhanced search capabilities.
Leading digital asset management systems automatically extract XMP metadata from inside Adobe Photoshop or other Creative Suite applications. This lets designers ‘pre-load’ files with relevant metadata. Anything added into the Creative Suite applications can be edited inside the DAM after the file is cataloged.
Digital asset management software offers advanced enterprise search through rich metatags that identify digital assets according to a wide range of criteria. Such criteria include project, location, owner, subject and medium. By searching for keywords, an entire asset library from events, projects or campaigns is available spanning an enterprise.
DAM systems like Canto write metadata into files. This includes copyright license restrictions to help with digital rights management.
Metadata is used to track the status of a particular asset in a workflow or the status of a project.
With digital asset management, you can assign metadata based on the user uploading, filename and folder location. Automatically assigning associated metadata to save time, reduces errors and improve searchability.