Data is growing very fast and the different types of data being created are multiplying. In order to optimize your results and avoid potential data loss, it’s important to understand the merits of a data backup. Here are some key details to understand.

What Is Data Backup?

Data backup is the replicating and archiving of important information and files in order to recover them if disaster occurs. There are different ways to backup data, mostly dedicated to helping large enterprises. Data backup uses things like hardware, software or cloud systems to maintain info.

Why Is Data Backup Necessary?

The harsh reality of data is it’s vulnerable, no matter what precautions we take to protect it. While it’s important to work hard to secure data from all sorts of threats, it is equally important to backup this data just in case. It’s important to note the types of danger threatening your data so you can be prepared.

A picture of different systems hooked up to a server.
A good fail-safe system is needed to prevent all possible negative outcomes.

For example, your company’s data may be a target for hackers. Even though you can reduce the chances of cyber attacks with a strong IT department, powerful software and good awareness; you’ll want a further layer of protection just in case. Remember that this is just one scenario – there are many possible threats to be aware of.

What Type of Data Should Be Backed Up?

Just as importantly as to WHY you should backup data is figuring out WHICH things to protect. If you are an individual user, you’ll know which types of information you want secured. If you’re a large company, however, it takes quite a bit of due diligence to figure it out. Accordingly, it’s vital to dedicate resources to determining what pieces of data should be backed up.

Some companies choose to either put someone in charge of or hire someone for the sole purpose of focusing on backing up data. Furthermore, if a business wants to ensure their information continues to stay safe throughout technological changes, they need to periodically evaluate this position and their methods.

A picture of a laptop with a symbol and the word 'backup' on the screen.
Make sure you determine which type of data should be backed up.

Important Considerations

The next big decision requires evaluation of your company needs when it comes to data. Now that you know why data needs to be backed up and which pieces your company wants to protect, it’s time to determine how often it’s backed up. There are essentially two different ways to go about it, a short or long phase.

The first way, a shorter backup phase, is beneficial in that it retains more data after a disaster. The downside of this method, however, is that it requires much more energy, backup and storage space. The longer method doesn’t protect as much data but it gives companies more freedom to do other things rather than worry about backing up data all the time.

An illustration representing PC security.
Consider whether or not your company can afford a shorter or longer backup phase.

How to Backup Data

There are quite a few different ways to backup data, all have some validity to them. It’s going to come down to individual preference. The first way is by using a cloud storage system. The cloud is great for companies who wish to save hard drive space. The cloud is a much more modern way to backup data. The traditional way is with a hardware solution. These are ideal when a company isn’t concerned about physical space, such as the size of a large warehouse. Hardware solutions for data backup include things such as external hard drives.

As data grows at such a rapid rate, using software to back it up makes a lot of sense. Software systems save companies time because they handle the entire process once installed. There are a lot of software systems available from trusted companies, such as IBM. Be sure to implement a program that best suits your needs.

Your company works too hard on so many different projects – don’t let it all slip away over an accident. Get protected by following some of the above options.

Casey Schmidt – Content Manager and Industry Expert | Canto

Casey is a content management and branding expert who enjoys taking complex subjects and making them easy to understand for readers.