If you’re using Dropbox cloud storage systems, you probably have a base understanding of the benefits. You might even know some advanced Dropbox tricks. Either way, it’s always nice to find a few hidden gems – as I did here – in the form of unique Dropbox features. Before we get into these three features, here’s a complete breakdown of how Dropbox works.

How Does Dropbox Cloud Work?

Dropbox acts as a storage system in the cloud for user-uploaded files. It syncs file information across all your devices, including mobile. If you change a file on your computer, Dropbox automatically applies those changes to the file on its servers. Think of Dropbox like a file-hosting service, storing all necessary files onto their cloud servers so that users don’t have to take up hard drive space on their computer.

A digital cloud in a network.
Dropbox is a popular cloud storage system.

Dropbox provides the opportunity to quickly share uploaded files with other users (including those who do not have a Dropbox account). By hosting files on the cloud, Dropbox gives users access to valuable information shared by their peers, friends and coworkers. It is a way to bring more communication and precision to the act of sharing digital files with one another.

Now that you have a foundational understanding of Dropbox, here are three unique benefits that will help you improve your experience with this popular tool.

1. Fail-Safe Systems

Unbeknownst to many users, Dropbox cloud storage tools acts as a comprehensive backup system for every single file uploaded to the system. A lot of times, users upload a file to a cloud server to make sure they’ll have a copy if they lose the original. However, they don’t consider whether or not their cloud system has backup. The true test of cloud value is the way the tool handles file deletions and recoveries.

Another thing users don’t expect to happen is a manual deletion. Most worst case scenarios in theory usually involve an error or mistake. They rarely figure they’ll accidentally delete their own file, which happens quite often. Dropbox fortunately has a recovery option for if this ever takes place. Note that the file is stored for one-hundred and twenty days, a good amount of time to take action after a mistake.

A digital cloud in a lightbulb.
Dropbox defends files from all sorts of situations.

2. Unlimited Space

Did you know most cloud storage systems don’t offer unlimited space? This is a huge issue that doesn’t get brought up enough when considering a storage system. The reason it’s overlooked is because most users assume they’ll have plenty room on whichever system they choose. Unfortunately, the amount of storage we use adds up as file sizes grow due to increased technology (higher resolution of photos and videos is inevitable).

This is especially true for businesses, as they’re likeliest to need more space. It’s prudent for companies looking for optimal enterprise cloud storage to review available Dropbox alternatives. If Dropbox tops their list, they’ll love the unlimited storage. The worst case scenario is underestimating storage needs and supplementing a second cloud storage system. Keep space in mind when considering a cloud system, especially if it’s going be a business account with extensive file-sharing and storage.

A picture of a laptop with drawers opened.
Dropbox has unlimited storage space.

3. Numerous Access Points

Believe it or not, a lot of users are restricted on Dropbox because they’re unaware of the numerous ways they could access their files. A common result is users end up only accessing Dropbox from whichever device they accessed the cloud on to begin with. For example, someone may only access Dropbox with a desktop computer instead of with their mobile devices. Therefore, now that you know these further points exist, use the diverse connections Dropbox offers to your advantage.

It’s unlikely that a company would be unaware of the different ways to access Dropbox but in case you’re a team member, make sure you know. This helps you stay connected to team members and work faster by accessing your projects and files from any device. Whether it be from a computer, smart phone or electronic tablet, the access possibilities create a strong, dependable, streamlined workflow.

Dropbox remains today one of the most popular cloud storage system available. Make sure you understand all the different features it brings to the table before committing to it, or any other cloud system for that matter. Finally, if your company uses Dropbox, integrate it with Canto digital asset management to better organize the valuable files stored.

Casey Schmidt – Content Manager and Industry Expert | Canto

Casey is a content management and branding expert who enjoys taking complex subjects and making them easy to understand for readers.