On a basic level, photo organization involves sorting photos. However, it’s an advanced process that maximizes efficiency and promotes inspired teamwork. Take advantage these underutilized, creativity-packed concepts to streamline your workflows.
Automated Central Storage Location
Photo organization is best achieved through a centralized storage location. A central spot acts as a base for all relevant photos. The pictures are put in and pulled out of the central location each time they’re needed. An automated system that feeds photos to the central spot is ideal. To best explain the effectiveness of automated photo centralization, picture an air filter. The air is relevant photos (work photos, for example). The filter is the central location. Into the central location goes all work photos, the central location filters them, then out comes the good air – the photos you need to use for a project.
What this all means is increased efficiency and streamlined workflows. Every photo taken will enter the central storage, and every time someone needs a photo they can retrieve it from the same place each time. An automated system places desired photos from desired sources into the central location for storage and future use. Using automated online photo storage adds an extra layer to the efficient photo organization a central location provides.
The Next Level in Keywording
An often overlooked aspect of photo organization is keywords, something that can not only organize photos efficiently, but also make them easy to retrieve. Attaching important details to photos creates categories for photos to be separated and sorted. Keywords should be specific as possible to allow the greatest retrieval time.
Metadata is a crucial part of photo organization through keywords. Metadata is information about data, in this case it could be titles, dates or other notable data about a photo. Metadata allows users to search for photos using a lot of different, specific keywords. The ideal system for metadata and keywords is one that applies metadata to pictures as they’re put into the image database.
Software That Fulfills Automated Photo Organization
Automation is the common denominator in successful photo organization strategies, so it’s important to find a capable software. A system that simply organizes photos is a minimum requirement, but this is an important part of business, so utilize a program that organizes photos in complex ways. This includes setting up a centralized storage location and sorting photos using metadata.
Digital asset management systems are dynamic photo organization software, but it’s important to find the right one to automate important processes and provide valuable tools like central locations for photos. Canto DAM meets these requirements and more, making it a complete system to use for photo organization. Through a process of automating important processes and finding optimal software solutions, photo organization becomes a vital part of every company.