On a basic level, photo organization involves sorting photos. However, it’s an advanced process that maximizes efficiency and promotes inspired teamwork. Furthermore, photo organization now involves sorting digital images optimally. Take advantage of these underutilized, creativity-packed concepts to streamline your workflows. Here are some key photo organization benefits to consider.

Automated Central Storage Location

Optimal photo organization is best achieved through a centralized storage location. This acts as a base for all relevant digital photos. The pictures are put in and pulled out of the central location each time they’re needed. An automated system that feeds photos to the central hub is ideal. To best explain the effectiveness of automated photo centralization, picture an air filter. The air is relevant photos (work photos, for example). The filter is the central location. Into the central location goes all work photos, the central location filters them, then out comes the good air – the photos you need to use for a project.

A digital library of images.
A central location for digital images is important.

This ultimately increases efficiency and streamlines workflows. Each photo taken enters the central storage unit and when someone needs a photo they can retrieve it from the same place each time. An automated system places desired photos from desired sources into the central location for storage and future use. Using photo management software adds an extra layer to the efficient photo organization a central location provides.

Automated Keywording

An often overlooked aspect of photo organization is automated keywording, something that can not only organize photos efficiently but make them easy to retrieve. Attach important details to photos in order to create categories for photos. This separates and sorts them into their correct place. Keywords should be as specific as possible to allow the fastest retrieval time. Remember that these keywords will be tools in the future when users are looking for photos.

A keyword display animation.
Keywording is key to effective photo organization.

Metadata is a crucial part of photo organization through keywords. Metadata is information about data, in this case it could be titles, dates or other notable data about a photo. This important keyword concept allows users to search for photos using a lot of different, specific keywords. The ideal system for metadata and keywords is one that applies metadata to pictures as they’re put into the image database.

Software That Fulfills Automated Photo Organization

Automation is the common denominator in successful image organization strategies, so it’s important to find a capable software. A system that simply organizes photos is a minimum requirement but this is an important part of business. Therefore, make sure you utilize a program that organizes photos in complex ways. This includes setting up a centralized storage location and sorting photos using metadata.

A globe of digital images.
Use software that boosts automation.

Digital asset management (DAM) systems are dynamic photo organization software. It’s important to find systems to automate important processes and provide valuable tools like central locations for photos. Canto DAM meets these requirements and more, making it a complete system. Through a process of automating important processes and finding optimal software solutions, photo organization becomes a vital part of every company.

Make sure your specific photo organization tools give you a chance to extend the outreach of your stored images to many different users. Chances are the more benefits your system offers, the more successful projects will be.

Casey Schmidt – Content Manager and Industry Expert | Canto

Casey is a content management and branding expert who enjoys taking complex subjects and making them easy to understand for readers.