A lot of file types have increased in quality, which made them expand in size. Make sure you keep up by taking advantage of these three different methods to send large files.
Compression works great for sending many different files. Compression makes the physical size of the file smaller. Imagine you have a bag of potato chips and someone offered you one million dollars to fit it inside of a purse. Certainly you’d be able to compress the bag until it fits. And, unlike the chips you’ve just ruined, file compression doesn’t wreck the file you want to compress. The file will also send much quicker.
There are software systems such as Winzip and Winrar capable of compressing files. However, in case you don’t have access to any compression software, your operating system is capable of handling the procedure as well.
How to send large files for Windows users
- Right-click the file you wish to compress
- From the popup window, hover the option ‘Send to’
- In the new smaller popup window, select ‘Compressed (zipped) folder’
For Mac users
- Using the Finder, right-click the file you wish to compress
- From the popup, select ‘Compress (filename)’
Email continues to advance in sophistication and a lot of popular email systems have large maximum file sending limits. The ability to email large files allows the sender to choose different delivery options. It also gives them the choice to include messages and other relevant information concerning the file in question.
However, email is only as useful as its maximum file size. When you have a file that goes over the limit, you need an alternative. Fortunately, some email systems integrate with outside cloud spaces. For example, Google Drive allows Gmail users to send files directly from their Drive accounts.
To email a large file using Google Drive
- Navigate your browser to Google
- Click ‘Gmail’
- Click ‘Compose’
- Click ‘Insert files using Drive’
3. File Sharing Systems
File sharing systems are a unique option to send large files because they have a lot of other features included. Popular programs like Dropbox are cloud-based, which saves hard drive space. It’s easy to send large files using these systems because of the linking method, where a link is generated to share with whomever you want to send the file to.
The next step for organizations looking to create better projects and foster good communication is to find the right software to send large files. Digital asset management offers sharing of large files. DAM by Canto quickly and securely sends large files. Administrators can monitor the various assets being shared or downloaded.