The 4 Slickest Ways to Use Slack for Project Management
Posted by Casey Schmidt
Most of us are aware of the file sharing capabilities of Slack and its extensive communication features which boost project efficiency. However, teams continue to find new ways to use Slack as a project management tool. Here are four Slack project management features that deserve some extra recognition.
1. Reviewable Team Conversations During Projects
The Slack feature that stands out the most to companies is the ability to make previous digital conversations into searchable, reviewable documentation. In an ideal world, teams would remember important topics discussed and solutions reached from past conversations with other employees. However, realistically there’s going to be gaps in recall. Slack fills in those gaps by automatically turning team chats into documents.
Project management helps teams complete their goals in a timely fashion. This Slack feature not only keeps teams on schedule, it also ensures accuracy through each stage of projects. If there was a digital team chat in Slack about a phase of a project and teams needed to recall it in detail, they’d be able to. On top of that, they’d have a completely searchable version of the chat. This allows them to find the exact phrases they need to review.
2. Integration Beyond Current Company Systems
Slack is a great communication tool that has some effective ways to boost enterprise project management. However, there is clearly much more that goes into completing tasks of a campaign. Fortunately, Slack compensates by offering integrations with different tools and systems that further contribute to project management.
Slack integrations benefit companies in a couple different ways. First, they allow enterprises to stick with the systems they already utilize. For example, if a company used Google Drive to work on documents in real time, they wouldn’t miss a beat when adding Slack to the mix due to its integration with Drive. Secondly, Slack integrates with apps and systems of different types. For example, it integrates with digital management systems such as digital asset management. It also syncs with project management tools. These integrations keep companies on the same page when the project calls for something other than Slack.
3. Personalized Notifications and Automated Tasks
Slack has a built-in notification tool that lets administrators and team members schedule digital notifications. What makes this system so great is how it can be personalized extensively. For example, if someone from the marketing team wanted to notify members from the sales team about a new promotion, they could set Slack up to notify only those members. Also, the message could then be tailored to fit the intended recipients.
Slack also has an automation feature that lets users create tasks and reminders within the system. For example, someone could input that they need to add three new people to a project. They could then set the task to remind them about this in two days. It’s the equivalent of writing things down on a list, only the list makes sure it reminds you at the right time. This keeps teams organized and creates efficient, worry-free project building.
4. Extend Lines of Communication
With Slack, it goes without saying that communication is key. Slack is designed to bring members of a team together and help them stay connected throughout a project. One often underused benefit of Slack is the ability to extend lines of communication further than the immediate team. Once users grasp this, they’ll be able to further the efficiency of their projects and campaigns.
Slack gives users the potential to open up contact with people outside of an immediate group. There are shared channels where people of different departments can drop in and update members with new information or receive updates themselves. Further, if you’ve ever wondered if Slack can help bring externals into the mix during a project, it can. They can create a guest account to join your discussions. Keep this in mind when your project requires help from outside sources.
Slack continues to be an effective tool for project management, specifically because people are creative and open-minded toward it. As long as you’re willing to think outside the box with Slack, it can be a powerful way to manage projects despite its limitations.