File management is the process of administering a system that correctly handles digital data. Good file management includes implementing special file management software that improves the overall function of a business workflow. It organizes important data and provides a searchable database for quick retrieval.
Digital asset management is software that adapts strong file management functions into a business. It works similarly to file management because it efficiently organizes digital files such as images and videos.
A digital asset is a file that has intrinsic value to an organization – such as logos, videos, brochures and slide decks. File management software adds metadata tagging and search capabilities to traditional file management systems.
Metadata is information about a file, such as digital rights management. Metadata gives important details about the data of a file. It also adds valuable descriptions that help users know what’s included in a file.
A file management system allows users to create many levels of roles and permissions for files. It offers user-friendly administrative reporting to improve business decisions. This lets companies know the amount an asset is used. It also gives reports on who is accessing which assets for auditing purposes.
A company’s digital security strengthens with modern file management software. It offers encryption for logins and supports SSL (https) connections. User requests process through secure Java Web applications and sessions work via firewalls.