File Management

File management software organizes digital files for enhanced functionality.

Restricts misuse of files

File management systems let admins create roles and permissions for files.

Creates data reports

File management systems have reports to see if files are used and if they’re successful.

Enhances security

File management systems boost companies digital security.

What Is a File Management System?

File management is the process of administering a system that correctly handles digital data. Therefore, an effective file management system improves the overall function of a business workflow. It also organizes important data and provides a searchable database for quick retrieval.

An image of many digital folders in several rows, one of which stands out under a magnifying glass in red.

File Management Benefits

A file management system allows admins to set limits, permissions and roles for files. This includes granting different levels of access to files and assigning roles for specific users. This increases efficiency, as the right user receives the correct file.

A company’s security strengthens with modern file management software. It offers encryption for logins and supports secure connections. Furthermore, it allows admins to receive data reports which help them improve business decisions.

Who Needs File Management Software?

A large part of choosing file management is the function of tools involved and how they benefit a company. Typically, a business will benefit from file management if they require advanced organizing, editing and managing of files. Furthermore, the more they need to track things like workflow, the more important file management becomes.

A man in a suit with a tablet computer touches a symbol in a row of several luminous, free-floating symbols.
Many small files lie in a row on the keyboard of a laptop.

Things to Look for When Choosing a File Management System

It’s important to find a system that streamlines communication. Therefore, look for features that include company-wide commenting system on different files. You’ll also want an easy-to-use interface which is accessible through different mobile devices.

Screenshot of the admin view in the Canto DAM.

Learn More About User Roles

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Screenshot of the dashboard view for the admin in the Canto DAM.

Learn More About Data Reporting

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