File Management


File management moves beyond folders to organize files for enhanced search functionality

File Management Software


File management systems organize and manage digital files at a basic level. Their features include a folder directory structure, automated backups and user permissions. File storage systems have complex file management functionalities necessary for business operations. They organize files via a powerful, searchable database. Managing files provides maximum control and efficiency.

Digital asset management (DAM) works similarly to file management in that in organizes digital files, typically images and videos.

file management software
file management office

Digital Files and Metadata


A digital asset is a file that has intrinsic value to an organization – such as logos, photo shoots, videos produced, brochures and slide decks. File management software ideally adds metadata tagging and search capabilities to traditional file management schemas.

Metadata is information about a file – this can be digital rights management information, standard metadata used for digital image tagging, geospatial information and approval stage levels.

Benefits of File Management


Robust User Roles and Permissions

User roles are supercharged in a file management system. For example, users can create many levels of roles and permissions with highly granular settings.

Advanced Reporting

With file management, employ user-friendly administrative reporting on file-usage to improve business decisions. Know which assets are used most often and receive reports on who is accessing which assets for auditing purposes.


Encryption is used for logins, and SSL (https) connections are also supported. User requests are processed through secure Java Web applications, and sessions work via firewalls.

digital asset management

Digital Asset Management Resources – Learn the Principles of File Management