One small version update, but a major update for Cumulus! The new version of our high-performance enterprise digital asset management system features great new improvements such as intelligent similarity search and automatic indexing of images in multiple languages, which makes work easier for teams working in different languages across various regions. In addition, popular asset relationships are now better supported by the components in Cumulus and can also be used in portals. Curious? Well, we’ve brought all the new developments together in one place for you.
Intelligent Similarity Search
We all know this problem: An image is uploaded as a high-resolution TIFF, then someone converts it to JPEG format and re-uploads it. It’s added again in another resolution and soon, a well-sorted collection of assets has become a garbage heap of countless images that no one is able to attribute any more. Of course, you can check when uploading whether this exact image already exists in the system – however, using the file name, that’s not an effective check at all. Already when converting Testimage.TIFF to Testimage.JPEG, the duplicate gets loose and if the colleague first changes its name to Testimage-FINAL.JPEG, goes on to add in Testimage-FINAL-300×300-small.JPEG and Testimage-FINAL-new-version.JPEG. You probably know what we’re talking about already…
This is precisely the reason we’re introducing an intelligent similarity search with Cumulus 11.1, one that can prevent these kinds of unappealing duplicates. When uploading to the Cumulus catalog, a hash is created: we could call it a ‘visual fingerprint’. This fingerprint precisely describes the image content in a technical character column, which to the human eye has little similarity to the uploaded image. Using this digital fingerprint, however, Cumulus can detect duplicate images – even if, technically speaking, they are not identical, e.g. because they are in different file formats or a different resolution.
The fingerprint hash is recomputed each time an image is modified, e.g. whenever a new version is checked in. Using the feature ‘show similar assets’, users can identify duplicates with ease and then comment on, attribute or delete them.
This feature is extremely handy and not only when it comes to preventing duplicates in the catalog. Designers looking for a certain stock photo can also check, for example, whether the image has already been purchased and avoid unnecessary duplicate expenditures.
Even Better Workflows in Cumulus Content Manager
With the update to 11.1, Cumulus admins can define the asset actions in the toolbox for every different step within a workflow. This enables workflows to be even better tailored to the specific requirements of users. Asset features such as ‘Add to basket’, ‘Download’, ‘Print’, ‘Preview’ or ‘Delete’ can be specifically released for the work steps where they are needed. This increases efficiency for workflows, improves clarity for users and ultimately provides better compliance since undesired actions such as downloading not yet released assets can be prevented.
Configuration for admins works as follows: Simply call up a workflow in the settings and select a specific work step. There you can choose what actions will be shown to users in the tool box once they select one or more assets in the content manager.
Multiple Languages and Auto-Tagging in Multiple Languages
Scientists know that around 7,000 different languages are spoken on earth (English is in second place, incidentally, for the most widely spoken languages, with around 427 million speakers). And we also know that many teams working with Cumulus do so simultaneously in multiple languages. This is why we support multiple languages even better now with Cumulus 11.1 to cater to users in their own language.
For a long time now, Cumulus has supported metadata fields and a really amazing feature of Cumulus 11.1 is auto-tagging, i.e. automatic indexing of assets with AI (artificial intelligence) technology from Clarifai. With Cumulus 11.1, it is now possible to tag assets in multiple languages. Using the “Add language” button, admins can now easily select multiple languages and as soon as the action is run, keywords are created in the selected languages. This of course primarily helps when users are searching for content in their own language. Searching for ‘tree’ for example provides the right result, even though the image searched for was only named with the German word “Baum.JPEG”.
In addition, users can now configure a desired language. In the future, this will allow users to receive notification e-mails in their language. To use this, a template for e-mails needs to exist in the specified language. Moreover, admins can now define a language for the content manager to apply as a binding standard language. By default, the content manager otherwise uses the user language set in the browser.
Asset Relationships Now in Cumulus Portals too
Our publishing portal can now show asset relationships if desired. Relationships are a handy way of keeping files transparent, so users can – if desired – display alternatives, versions, contained and referenced assets (e.g. with linked images in InDesign documents).
Admins can freely configure which asset relationships are visible. Users can then either display all or certain assets which are associated with the selected asset. It may seem like just a little tweak, but wow!
Better User-Experience, Better User-Friendliness
Our ambitious goal: Every work step with Cumulus should produce a satisfied smile on the user’s face. We’re working hard to eliminate small obstacles and make everything flow even better.
- Before a click on ‘Empty clipboard’ deletes the content, there is now a re-confirm request so that the assets carefully searched for together can’t simply be scattered to the four winds with a careless click.
- Admins can now define how many assets should be preloaded per search page.
- If you scroll further at the end of a search site in portals, you automatically flip to the next results page.
- By entering the number of search pages, you can now skip to a specific results page.
- Upload collections now have a static URL which can easily be copied to bookmarks and is even still valid the next time.
- Admins can display the version of the linked Cumulus server right in the web server console without having to check every single server.
And that’s not all! Cumulus 11.1 boasts a lot more innovations, for the Cumulus Office Connector, the Core Server Component and of course little bug fixes and error corrections.