Metadata is information about a file – this can be standard info about file sizes, creation dates, authors and so forth, or more complex info involving digital rights management, geospatial data and/or any custom info your organization can imagine. Operating systems store basic metadata inside of assets. Yet enterprise digital asset management (DAM) can store metadata in catalogs outside of the asset, as well an in the asset itself, or even a hybrid between the two. This yields many advantages: metadata protection, ability to search metadata, centralized metadata management for files that have many copies in circulation, and enhanced enterprise search capabilities.
What is Metadata?
DAM adds metadata tagging and search capabilities to traditional file management schemas. Metadata is information about a file – this can be digital rights management information, standard metadata schemas used for digital image tagging, geospatial information, approval stage levels and/or any custom information your organization can imagine.
Key DAM Metadata Management Features
Metadata Write Backs
Enterprise DAM systems like Cumulus can write metadata into the file itself, such as copyright license restrictions to help with digital rights management, so that it can travel with the file wherever it goes.
Status Management via Metadata
Metadata can be used to track the status of a particular asset in a workflow, or in turn, the status of a project. Managing status-based workflows may be anything from the use of custom metadata fields to keep track of the status of files, to the use of metadata and permission templates to change the status and visibility of files.
Bulk Metadata updates
With digital asset management, you can bulk assign metadata based on person uploading, filename, folder location or other criteria. Automatically assigning associated metadata saves time, reduces error and improves searchability.
Auto Extraction of Metadata
Leading digital asset management systems can automatically extract XMP metadata from inside Adobe Photoshop or other Creative Suite applications. This lets designers “pre-load” files with relevant metadata. Then, anything that was added in the Creative Suite applications can be edited inside the DAM after the file is cataloged.
Enterprise DAM Search Works via Metadata
DAM is able to offer advanced enterprise search through rich metatags that identify digital assets according to a wide range of criteria. Such criteria includes project, location, owner, subject, medium or any other variables you decide. Then, by searching just a few keywords, an entire library of assets from a particular event, project, campaign or other grouping can become available for individual needs from across an entire enterprise or team.